Financial Controller
Financial Controller
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Job Description
Discover
The Opportunity
Ad Astra is seeking a Financial Controller to oversee and strengthen our financial operations as we continue to grow and connect students with lifechanging educational opportunities around the work. As Financial Controller for Ad Astra and related companies you will play a key leadership role by overseeing financial operations reporting and compliance. You will manage our finance team ensure the integrity of financial data and provide insights to support strategic decisionmaking. You will also help maintain a positive team culture and foster collaboration across departments and borders.
What youll do
Responsibilities
Financial Reporting Lead the preparation and delivery of accurate and timely internal monthly financial statements and supporting schedules for 3 operating companies and 2 holding companies.
- Prepare and analyze core financial reports including:
- Balance Sheets Ensure account balances are accurate and properly supported monthly.
- Income Statements Track revenues and expenses analyze variances and provide commentary monthly.
- Deferred Revenue Schedules Track and report deferred income to ensure proper revenue recognition
- Prepaid Expenses Maintain schedules and ensure accurate monthly amortization
- Intercompany Loan Activity Record reconcile and report intercompany transactions and balances across entities
- Investment Reporting Track investments held by holding companies including valuation updates and income recognition
- Monthly Finance Meeting Analyze and discuss monthly financial statements with Owner and Tax Accountant monthly highlighting variances and trends on financial performance for all 5 companies.
- Coordinate the monthend close process ensuring all journal entries accruals and adjustments are posted accurately and in a timely manner.
- Review journal entries reconciliations and general ledger postings completed by accounting staff; provide corrections guidance where applicable.
- Provide financial insights and variance analysis to senior management to support strategic decisionmaking.
- Ensure all financial reporting is in compliance with relevant accounting standards and company policies.
- Collaborate with external accountants or auditors during yearend reporting and audits including preparation of Combined Financial Statements for all 5 companies.
Payroll
- Preparation of semimonthly/biweekly payroll for Canadian staff and issuance of corresponding payroll tax.
- Manage employee reimbursements health deductions and applicable tax withholdings as part of the payroll process ensuring compliance with relevant regulations.
- Maintain electronic employee records (i.e. TD1 payroll forms void cheques) and preparation of Record of Employment.
Commissions & Payment Processing
- Oversee accountant prepared commission entries ensuring accuracy and adherence to established procedures providing guidance and corrections where necessary.
- Review and approve commission payments prepared by the accountant ensuring all payments are accurate align with company policies and correspond with bank requirements.
- Verify bank details for international wire transfers to ensure they are accurate and up to date in line with the companys recordkeeping processes.
- Support accountant with timely and accurate commission payments ensuring payments are updated promptly in accounting and CRM systems by accountant in timely manner.
- Address and investigate bank inquiries for failed international wire payments identifying issues and working to resolve discrepancies with the bank.
Management General and Administration
- Manage and oversee the finance team including mentoring coaching and supervising team members to ensure accurate financial reporting compliance with regulatory requirements and timely completion of financial tasks.
- Foster a positive work culture by maintaining team morale encouraging collaboration and supporting professional growth and development.
- Collaborate with crossfunctional teams on various projects ensuring clear communication timely and successful implementation of financial initiatives.
- Oversee financial data integrity confidentiality and accuracy ensuring compliance with internal controls and safeguarding sensitive information through secure backup processes.
- Lead the preparation monitoring and management of budgets providing insightful analysis and reporting to ensure financial goals are met and costefficiency is maintained.
- Develop implement and maintain robust system controls to ensure the accuracy and reliability of financial data and safeguard against discrepancies fraud or errors.
- Address financial inquiries from students management agents and vendors providing timely and accurate responses.
- Perform administrative tasks such as maintaining financial records filing and preparing reports for senior management.
- Assist with special projects as needed providing financial analysis and support for key business initiatives.
What youll need
Qualifications
- Bachelors Degree in Accounting
- CPA designation required
- Minimum 35 years of full cycle accounting experience in a senior accounting role or similar
- Proven leadership skills including the ability to mentor and guide accounting staff and foster a highperformance team.
- Experience working across multiple entities (e.g. operating companies holding companies or international operations/multicurrency operations) is an asset
- Ability to communicate complex financial data and insights to nonfinancial stakeholders in an understandable manner.
- Strong interpersonal skills and a collaborative mindset with the ability to communicate financial insights and strategies effectively with senior management and work crossfunctionally with other departments to drive business performance.
- Strong knowledge of endtoend accounting processes from monthend closing to consolidated financial reporting and compliance with relevant regulations.
- Experience with Sage50 QuickBooks or similar ERP systems for financial reporting.
- Advanced Excel skills are a must including proficiency in financial modeling data analysis and report generation using advanced functions (e.g. pivot tables VLOOKUP complex formulas and data visualization).
- Strong analytical mindset with the ability to troubleshoot issues and implement solutions efficiently.
- Ability to work in a fastpaced everchanging environment adapting to new challenges and business needs.
- Able to manage and execute multiple financial projects simultaneously ensuring deadlines are met and business objectives are achieved.
Were looking for
Core Skills
A little bit about us
Ad Astra International
Ad Astra is a Halifax based company devoted to the educational enrichment of international communities. Best described as an educational consultancy or recruitment agency we work with students and their families in Latin America to connect them with education programs in Canada Australia New Zealand the US and Europe. Our main office is located in Halifax Nova Scotia with satellite operations in various international locations. For more information visit our website at .
Are you interested
Work With Us
- The Financial Controller will work from our Halifax office
- 40 hours/week Monday to Friday
- Salary is competitive and negotiable based on qualifications and work experience
- Paid international travel may be required on occasion
- Generous holiday schedule and standard vacation
- Company health benefits available
To apply please include a PDF copy of your resume and a brief cover letter indicating the competition number on all pages of your application.
Employment Type
Full-Time
