Senior Administrative Assistant
Senior Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
With a passion for excellence and a focus on client successInterSystems provides data management strategic interoperability and analytics platforms usedin healthcare financial services government and other industries. In selected countries InterSystems also offers unified healthcare applications based on its core technologies that deliver on the promise of connected healthcare. Founded in 1978InterSystems is a privately held company headquartered in Cambridge Massachusetts (USA) with offices worldwide and its products are used daily by millions of people in more than 100 more information visit .
The Senior Administrative Assistant will support the Sales Department in an administrative capacity.
Responsibilities:
- Making travel reservations flights/hotels/car rental directions etc.
- Creating expense reports for Sales personnel scanning receipts and making sure they are submitted and processed in a timely manner.
- Scheduling meetings/conference calls for Sales personnel with our senior management and external contacts securing a conference room as required.
- Manage executives calendars.
- Ordering/serving refreshments for meetings making sure room is clean when meeting is over.
- Organizing off site dinners for client entertainment as necessary.
- Client conventions/tradeshows taking care of various paperwork/applications/attendance fees working with our Sales personnel and the convention contacts to make sure all the various details are covered and deadlines met registering attendees working with Finance/senior management to get cost approvals and the necessary checks cut securing hotel accommodations and travel for ISC attendees.
- Working with Marketing to ship booths/literature/giveaways etc. ordering door prizes travel/hotel reservations as required for the meeting sharing information that attendees from other departments need to also attend the meetings.
- Attendance tracking for Sales Cambridge and offsite.
- Phone coverage in Sales and as required elsewhere.
- Handling inquiries from clients when sales person is unavailable providing the information required or finding someone who can handle the inquiry.
- Putting literature packs together for Sales personnel for use in sales calls and for the various conventions/tradeshows they attend. Working with Facilities to get them delivered to the correct destination.
- Ordering various office supplies for own use and that of the people this person supports.
- Distributing mail/magazines as they are delivered.
Qualifications:
- 10 years experience supporting others
- Extreme attention to detail and strong organizational skills
- Personable over phone email and in person
- A professional service oriented attitude
- Previous experience supporting a Sales team/organization is desirable.
Education:
- Bachelors degree preferred
We are an equalopportunity employer and do not discriminate because of race color religion sex national origin ancestry marital status veteran status age disability sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an EVerify Employer in the United States.
About InterSystems
InterSystems a creative data technology provider delivers a unified foundation for nextgeneration applications for healthcare finance manufacturing and supply chain customers in more than 80 countries. Our data platforms solve interoperability speed and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978 InterSystems is committed to excellence through its 247 support for customers and partners around the world. Privately held and headquartered in Boston Massachusetts InterSystems has 38 offices in 28 countries worldwide. For more information please visit.
Required Experience:
Senior IC
Employment Type
Full Time
