CTE Program Assistant
CTE Program Assistant
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Job Description
Primary Purpose:
The purpose of this position is to perform highly responsible duties for the Career & Technical Education Department. Assists with CTE Department programming and compliance project coordination and student recruitment. Maintains CTE Department calendars industrybased certification information/data CTE partner information and other CTE records. Experience and ability to work with all levels of internal management faculty staff students and the general public. Keep up to date with all SISD policies and procedures. This position requires a strong working knowledge of computer systems and programs.
JOB REQUIREMENTS:
Knowledge: This position requires knowledge of data collection data input spreadsheets etc. Knowledge of filing systems and office operations including Internet emailandword processing programs is also .
Skills: This position requires welldeveloped communication and organizational skills andinterpersonal relations skills appropriate to regular and intensive interaction with staff andthepublic. Must possess good customer service skills be able to listen without being judgmental perform multiple tasks and operate all types of technology. This position will interface with SISD students as needed during industrybased certification testing and licensure and dual credit supply distribution.
Abilities: Able to sit for long periodsand liftto 20 pounds occasionally. Must be able to communicate effectively and positively to promote the college and career mission and programming of SISD. Will require frequent interaction and working effectively with CTE staff and faculty. Must be able to recognize situations and provide assistance make sound decisions or refer to someone for assistance.
Qualications:
Education/Certication:AssociatesDegree Administrative Assistant or related field.
Postsecondary education and/or Business courses preferred
Special Knowledge/Skills:
Procient in computer operations and oce equipment (e.g. computer copier)
Able to problemsolve prioritize and track progress
Selfstarter able to adapt and adjust quickly to changing situations and needs
Strong MS Oce skills typing/word processing databases and spreadsheets (Excel) Adobe CC
Excellent organizational communication and interpersonal skills
Knowledge of or ability to learn and utilize multiple online data and software applications
Ability to establish and maintain eective working relationships with others
Experience:
Prior experience in thepublic schoolsetting; CTE experience preferred.
Major Responsibilities and Duties:
Strong networking and communication skills; maintains confidentiality of information.
Coordinates and implements services such as purchasing records control projects inventory maintenance
Interface with SJC for reconciliation of dual credit invoices
Compile CTE teacher conference information for review and approval by the CTE Director
Schedule and prepare meeting agendas and records compile transcribe and distribute meeting minutes
Locates and compiles information for various CTE activities for the CTE WorkBased Learning Coordinator
Monitors and compiles various CTE staff curriculum program usage reports for CTE Director review
Assists in obtaining information for budgeting
Maintains information relating to grant rewards and correspondence
Compiles and organizes all relevant CTE faculty data
Interfaces with CTE staff regarding materials and equipment needs
Inventory and track select CTE equipment; deliver as needed
Operates office equipment such as copier fax machine and calculator
Coordinates the servicing of equipment
Operates a computer to access email electronic calendars SISD programs CTE departmentspecific curriculum software and other internetbased CTE programs
Establishes and maintains comprehensive filing systems; electronic and paperbased
Strong experience in Microsoft Office Suite and Adobe CC
Completes various requests for buses and CTE vehicles when requested; maintains records for CTE vehicle use
Ensures all driver records are uptodate and submitted to the transportationA
Assist in the preparation and monitoring of purchase orders for accuracy and completion.
Communicate with vendors to obtain quotes place orders and track shipments.
Assist in making travel arrangements for CTE personnel.
Utilize software applications and online resources for CTE teachers and assist with training when necessary.
Assist with the coordination of facilities materials and equipment needed for workshops meetings and special events.
Compile information and prepare reports as needed.
Maintain accurate records such as CTE certications and documentation related to CTE grants.
Create modify and update CTErelated projects and documents as assigned specifically CTE IndustryBased Certification information
Interface with San Jacinto College regarding textbook access codes textbooks and supplies as needed
Perform other duties assigned by the Director of CTE and Work Based Learning Coordinator
Communication
Maintain a professional ethical relationship with colleagues businesses students parents and community members.
Use eective communication skills to present information accurately and clearly.
Policy Implementation
Complies with state district and school regulations and policies.
Compiles maintains and les all reports records and other documents required.
Supervisory Responsibilities:
None
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress and work with frequent interruptions. Frequent standing stooping bending pulling and pushing and moving small stacks of textbooks media equipment and other equipment are while performing the duties of this job. maintain emotional control under stress. Repetitive hand motions and prolonged use of a computer. May be to work evenings and/or weekends in support of CTE functions.
Note:
This position is funded by the Perkins Reserve Grant and is annually reviewed for renewal.
This position cannot be performed remotely.
Works 217 Day Calendar
Salary Commensurate with experience
Employment Type
Full-Time
