Office Support Specialist II Attorney General Division of Victim Services 2025-00982
Office Support Specialist II Attorney General Division of Victim Services 2025-00982
Posted on :
17-04-2025
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1 Vacancy
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Job Description
Description and Functions
- Open Until FilledGENERAL DESCRIPTION:
Elevate your career and find a healthy worklife balance by joining the Wyoming Office of the Attorney General. We are seeking highly motivated organized and professional applicants for an Office Support Specialist II position with the Division of Victim Services. This position under limited supervision is responsible for executive administrative support and functions to the Director of the Division and staff which includes performing a variety of support tasks for the administration associated with the development implementation and representation of two sections: Crime Victims Compensation and Regional Program Management.
The Attorney Generals Office provides employees with an opportunity to develop expertise and utilize legal skills in a dynamic and collegial work environment while maintaining a healthy worklife balance.
The State of Wyomings total compensation package is excellent and includes:- Paid annual and sick leave
- Paid holidays
- Retirement with employer contributions
- Deferred Compensation Plan with employer contributions
- Health insurance with an employer contribution toward premiums
- Insurance options for health dental life vision ambulance and short and longterm disability
- Longevity pay
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.- Manage the daytoday operation of assigned programs projects or functions between a variety of sources as well as office maintenance and inventory.
- Process and maintain agency records; coordinate meetings and appointments; make travel arrangements; maintain and update division website; receive and screen incoming calls and mail and routes to appropriate individuals.
- Prepare type and edit forms contracts action plans legal documents statutes rules and training and operation manuals; prepare documents for planning strategic planning action plans conference planning annual reports federal grant reporting fact sheets and status reports.
- Provide information and referrals to victims and community advocates regarding agency programs and activities requiring extensive knowledge of agency operations and policies.
- Perform a variety of support tasks for the administration associated with the development implementation and representatives for Crime Victims Compensation and Regional Program Management.
- Provide support in the development of outreach research and educational training materials; provide monthly updates to the website with information on training conferences and announcements.
- Provide support to the outreach coordinator on the design and formatting of brochures and other written materials for the individual segments of the division.
- Provide backup to the victims 1800 line; perform claim intake functions as a backup to the claims specialist; maintain courtgenerated revenue intake functions for internal accounting; maintain a mailing database.
- Assist with formatting and editing competitive grant applications and guidelines grant review documentation contracts and spreadsheets; maintain subgrantee files and other necessary grantrelated tasks.
- Collect and maintain information for the statistical database which includes compiling and summarizing information for periodic administrative reports and preparing quarterly and yearend victim services statistical reports.
Qualifications
PREFERENCES:
Preference is given to applicants with an associates degree in business plus three 3 years of progressive work experience in business/office communications or five 5 years of administrative support experience in a government office environment.
KNOWLEDGE:- Knowledge of office management organizational methods procedures standards practices and etiquette.
- Knowledge of project management and preparation of complicated documents.
- Knowledge of inventory control purchasing travel and fiscal procedures.
- Knowledge of agency mission goals policies and procedures.
- Knowledge of computer applications functions and operations; proficiency in Microsoft Word and Excel; development of forms databases and spreadsheets.
- Skill in operating multiple computer software programs i.e. Microsoft Word Excel and Email.
- Skill in operating general office machines i.e. typewriters copiers calculators and facsimiles.
- Skill in verbal and written communication; document creation and editing; spelling grammar and punctuation.
- Skill in interpersonal relations as applied to contacts with staff agency officials outside agency representatives elected officials legislators and the general public.
- Skill in prioritizing and organization of time and materials.
- Ability to maintain confidentiality in all aspects of the work environment and work product.
- Ability to work independently to prioritize tasks anticipate needs and problems and make independent decisions to solve them.
- Ability to multitask and accurately complete duties and cope with unexpected interruptions while maintaining productivity.
- Ability to relate well with others even under pressure learn new tasks and gain new knowledge quickly and accurately.
- Ability to relate well and work cooperatively with others even under pressure learn new tasks and gain new knowledge quickly and accurately.
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Business)Experience:02 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist IOREducation & ExperienceSubstitution:24 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist ICertificates Licenses Registrations:NoneNecessary Special Requirements
NOTES:- FLSA: NonExempt
- Some Travel Required
- Successful applicants are required to pass a criminal background investigation
Supplemental Information
015Attorney Generals Office Victim Services
Click here to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
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