Senior Special Projects Coordinator

Great Oaks Legacy Charter School is seeking a dynamic missionaligned educator to join our team as a Senior Special Projects Coordinator.

The Senior Special Projects Coordinator (SSPC) provides logistical and operational support that helps promote the success of multiple schools in our Network. The Senior SPC is the primary owner of a variety of operations tasks such as project management managing the student recruitment and enrollment coordinator and event planning. The ideal candidate will enjoy working in a fast paced environment can manage many competing priorities and constituents and can work efficiently under deadlines.

REPORTING RELATIONSHIP

The Senior SPC will report directly to the Operations Manager for their appropriate campus(es).

ESSENTIAL DUTIES & RESPONSIBILITIES

Events and Field Trips

• Plan prepare and facilitate logistics for field trips and events including staff and campus events. Logistics include but are not limited to the creation of permission slips responses flyers tickets programs and communication.
• Manage the budget related to field trips and events including staff and campus events.
• Lead all staff communications related to events and field trips which may include inperson professional development sessions.
• Create and distribute communication for parents families staff and other community members related to events field trips and special announcements.

Facility Support/Aesthetics

• Ensure facility is aesthetically pleasing by maintaining and decorating shared spaces and bulletin boards and conducting thorough daily walkthroughs to make note and take action on any issues that arise daytoday
• Supports in maintaining the school and GOLCS Event calendars by adding all confirmed events and field trips.

Procurement

• Manage purchases by coordinating orders with vendors and tracking delivery maintaining a documented supply inventory submitting requests for payment forwarding purchase orders once received ensuring that office supply orders are submitted on a weekly basis.
• Receives deliveries and checks for accuracy. Manages supply inventory and communicates receipt to the appropriate parties via email.
• Conduct price comparisons across vendors and initiating relationships to offer best prices to our schools.

Technology/Hardware

• Support troubleshooting hardware tech when possible. Utilize the assistance of the Tech Team when needed.
• Works with Data & Technology Specialist to handle all inschool technology; Manages tech inventory at the school.
• Conducts weekly audits of all tech material including but not limited to student Chromebooks headphones doc cams and smart TVs.

General Operations

• Prepares all unsecure materials for quarterly assessment cycles and state testing
• Assists with the operational logistics of (interim and standardized) student test administration including the distribution and collection of test materials.
• Collaborates on student recruitment activities; participates in student enrollment and registration activities.
• Participate in canvassing efforts alongside designated schoolbased staff on assigned days to build community partnerships promote GOLCS and assist GOLCS in having a community presence.
• Manage the campus social media channels and utilize guidance and templates distributed by the network.
• Work closely with the and under the guidance of the School Leadership Team to support initiatives across the campus.
• Assist with Network based projects and initiatives.
• Additional responsibilities as assigned by your supervisor or Network Operations.

Additional Network Support

• Coordinate with the HR/recruitment team to market and showcase the school by sending network job candidate communication scheduling interviews leading tours etc.
• Train and support SPCs across the Network to support effectiveness of operations support of Network initiatives from student and staff recruitment specific events and special projects.
• Work closely with the and under the guidance of the Senior Leadership Team and CEO to support initiatives and events across the network .

QUALIFICATIONS

• Relentless work ethic.
• Belief that all students have what it takes to be successful.
• Bachelors degree is required.
• Detailedoriented strong followthrough skills and ability to take initiative prioritize tasks and work independently.
• Highly adept at planning and .
• Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines.
• Demonstrated flexibility maturity and ability to juggle competing priorities.
• Strong written and oral communication skills; strong interpersonal skills with students parents colleagues and community members.
• Interest in performing a critical support role and the ability to excel in a fastpaced entrepreneurial resultsoriented environment.
• Ability to maintain a calm professional demeanor in the face of competing demands and external pressures.
• Prior experience working in schools and/or urban communities.

COMPENSATION & BENEFITS

Great Oaks Legacy Charter School offers competitive salaries commensurate with experience and a comprehensive benefits package including:

• Robust medical dental and vision insurance plans w/ comprehensive network coverage.
• Up to $5250 per year in tax exempt student loan and tuition reimbursement.
• Reimbursements for external professional development aligned to your role.
• Wellness reimbursements including gym memberships spa services and more.
• Online counseling services for staff and their dependents via toprated therapy app.
• Pretax state pension plan benefit w/ addl. options available via voluntary retirement plans.
• Pretax dependent care health and transit flexible spending plans available.
• Convenient health screening and telemedicine support via VitalCheck Wellness platform.

ABOUT GREAT OAKS LEGACY CHARTER SCHOOL

The Great Oaks Legacy Charter School is a highperforming innovative charter public school in Newark NJ serving students from PreK to 12th grade on campuses across the city of Newark. Our mission is to prepare Newarks students for success in college and beyond.

Our model is based on the following guiding principles that guide our work daily

1. Creating a community that is built upon genuine and meaningful relationships. GOLCS staff rate our commitment to students as the #1 reason they teach/work at our schools.
2. Being surgical in our approach to differentiation of instruction and support for all students and team members. Our students receive daily tutoring embedded into their school schedule facilitated by our AmeriCorps team members. Staff members receive individualized coaching and support in their roles.
3. Setting and exceeding high expectations for academic growth and character development for all students in preparation for success in college and beyond. Currently the historical college matriculation rate for GOLCS is 79 nearly twice the national average for economically underrepresented students.

ADDITIONAL INFORMATION

DIVERSITY EQUITY INCLUSION & ACCESSIBILITY

GOLCS is committed to building a talented team that reflects the diverse backgrounds and experiences of our students. Furthermore we believe that racial justice and equity is critical to our mission of preparing students for success in college and beyond. We strive to be an organization that is diverse equitable inclusive and elevates our student voices in preparing them for life and college.

GOLCS VACCINATION POLICY & COMMITMENT TO SAFETY

Great Oaks Legacy Charter School is committed to ensuring healthy and safe working and learning environments and maintaining our educational commitment to GOLCS students and families with minimal disruption to instruction. With this in mind as of October 2021 Great Oaks Legacy requires vaccination against COVID19 for all employees. Candidates who would like to apply for a reasonable accommodation from this policy based on a qualifying disability or sincerely held religious belief should reach out to for more information.

EQUAL OPPORTUNITY EMPLOYMENT

Great Oaks Legacy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.