Administrative Assistant to the EVP of Education
Administrative Assistant to the EVP of Education
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1 Vacancy
Job Description
About Us:
Simon Wiesenthal Center(SWC) is a global Jewish human rights organization that confronts antiSemitism and hate defends the safety of Israel and Jews worldwide and teaches the lessons of the Holocaust through awareness advocacy justice education and its Museums of Tolerance. With a constituency of over 400000 member families since its founding in 1977 the SWC has an international footprint through itsMuseums of ToleranceMoriah Films and the Digital Terrorism Hate Project.
Headquartered in Los Angeles it maintains operations in New York Chicago Miami Toronto Paris Berlin Jerusalem and Buenos Aires. It is an accredited NonGovernmental Organization (NGO) at the United Nations UNESCO the Organization of American States the Latin American Parliament and the Council of Europe and maintains relationships with the highest levels of governments throughout the world.
In 1993 the Center opened the Museum of Tolerance in Los Angeles to worldwide acclaim. The Museum has served as the Centers flagship educational arm challenging visitors to confront bigotry and racism and to understand the Holocaust in both historical and contemporary contexts. In addition the Center developed Moriah Media to produce theatrical documentaries to educate global audiences. Moriah has produced 17 documentaries to date two of which have received the Academy Award for best feature documentary The Long Way Home and Genocide.
About the position:
The Simon Wiesenthal Center and Museum of Tolerance seek a proactive detailoriented Administrative Assistant to support the Executive Vice President (EVP) of Education. This role is instrumental in ensuring the smooth operation of the Education department and plays a key part in advancing the EVPs educational initiatives programs and strategic goals.
This is a fulltime onsite position based in Los Angeles CA
Key Responsibilities
Executive Support:
- Manage the EVPs calendar schedule meetings and coordinate internal and external appointments.
- Prepare correspondence reports presentations and meeting materials.
Communication:
- Draft and proofread emails memos and official communications.
- Serve as a key liaison between the EVP and internal teams external partners and stakeholders.
Project Coordination:
- Assist with planning and executing educational programs events and initiatives.
- Support project timelines deliverables and budget tracking.
Travel & Logistics:
- Coordinate all aspects of domestic and international travel for the EVP and team including flights accommodations transportation and itineraries.
Meetings & Event Support:
- Organize and prepare for meetings and events; develop agendas take notes and follow up on action items.
Record Keeping & Reporting:
- Maintain departmental records databases and filing systems.
- Assist in preparing reports and tracking performance metrics.
Departmental Administrative Support:
- Provide administrative support to the broader Education team.
- Assist with scheduling communications document preparation and departmental logistics.
Office Operations:
- Ensure the Education office is wellstocked and operating efficiently.
- Coordinate with other departments for shared resources and operational needs.
Qualifications and Skills
Required:
- Minimum 4 years of experience in an administrative support role
- Outstanding organizational and multitasking skills
- Strong written and verbal communication abilities
- High proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) and digital scheduling platforms
- Experience coordinating complex calendars meetings and travel logistics
- Professional discretion in handling confidential information
- Ability to take initiative solve problems independently and remain adaptable in a fastpaced environment
- Strong interpersonal skills and a collaborative teamoriented approach
Preferred:
- Experience in nonprofit educational or cultural institutions
- Familiarity with museums Holocaust education or human rightsrelated organizations
Our Benefits:
The Simon Wiesenthal Center embraces inclusivity and values our diverse community. We are committed to building a team based on qualifications merit and business need. We are proud to be an equal opportunity employer and do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
Required Experience:
Manager
Employment Type
Full-Time
