Office Assistant 2 PCN 089065
Office Assistant 2 PCN 089065
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Job Description
Job Description
- This onsite position is in located in our Juneau Headquarters Office in the State Office Building in beautiful downtown Juneau Alaska. This position is not eligible for telework.The Division of Investments with the Department of Commerce Community and Economic Development is recruiting for a Office Assistant 2 (PCN 089065.What you will be doing:This position provides office assistance and clerical services to support the Division of Investments for the Juneau headquarters office. The areas of assistance include but are not limited to basic accounting and inventory work ordering and tracking documentation processing record keeping and basic reporting as well as other clerical support.
This position serves as part of a great team supporting the Directors Office and multiple sections within the organizational unit under the direction of the Administrative Officer 2. This position is for Alaskan residents only and is not available for telework assignment.
Our organization mission and culture:
The Division of Investments administers and services several loan programs under the Department of Commerce Community and Economic Development. These programs were primarily designed to promote economic development through direct state lending in industries and areas of the state that are not adequately serviced by the private sector.
The Investments team values a worklife balance. We are a small closeknit team a very welcoming community of loan officers collection officers loan closers accountants and technicians. You will be part of a team that promotes economic development and works closely with small businesses and commercial fishermen through out the State of Alaska.
The benefits of joining our team:
We invite you to join us in a dynamic role where you will significantly contribute to our organizations success and positively impact Alaskas economic wellbeing.
Our division is committed to delivering exceptional customer service to the residents of Alaska and we are looking for individuals who are passionate about making a difference in the lives of those we serve. If this sounds like you we encourage you to apply. We would be thrilled to welcome you as a valuable member of our team.
By joining us you will become part of a closeknit team that values support mentorship and camaraderie with opportunities for advancement within the division.
This position will empower you with the skills and knowledge necessary to excel in your role and reach your full potential building a solid foundation of core knowledge in administration processes.
If this sounds like you we encourage you to apply. We would be thrilled to welcome you as a valuable member of our team.Where you will be working:As this is an onsite position and not eligible for telework you will be working in our headquarters office located on the 9th floor of the State Office Building in beautiful downtown Juneau. You will enjoy a collaborative atmosphere in a fully resourced and modern office space with splendid views of Mount Juneau and the Gastineau Channel.
The 9th floor has a fully equipped and spacious break room that you will have full access to as well as easy access to various restaurants and coffee shops downtown.
Our Investments team fosters a cooperative environment through staff empowerment accountability and professionalism.
To be successful in this position a candidate will need the following core competencies:- Clerical: Knowledge of filing typing entering data maintaining records using and completing forms. Maintaining both an electronic and paper filing system and responding to information requests from multiple sections within the division. Uses computers software applications databases and automated systems to accomplish work product.
- Customer Service Excellence: Dedicated to providing exceptional customer service. Shows empathy and professionalism when addressing inquiries and resolving issues ensuring a positive experience for clients and colleagues alike
- Organizational and SelfManagement: Demonstrates exceptional organizational skills ensuring all tasks and projects are managed efficiently and effectively. Capable of maintaining orderly files and databases contributing to a seamless workflow. Sets welldefined and realistic personal goals; displaying a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible and respectful behavior.
- Communication: Ability to utilize both verbal and written communication. Working with others as a team and adapting to changing priorities and timelines. Ability to follow internal guidelines and training to provide quality support for office and division.
- Attention to Detail: Ability to be thorough when performing work. Including strong attention to detail accuracy. Processing of confidential material relating to personnel and payroll etc.
Minimum Qualifications
High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience 3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following: 1 a G.E.D.; 2 completion of any basic adult education course equivalent to 480 class hours 16 weeks at 30 course hours per week); 3 acceptance in full standing by an accredited college or university; 4 highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required Information
At time of interview applicant(s) are requested to submit:
- Three 3 professional references that have had supervisory responsibility over you along with their current daytime contact phone numbers and email addresses;
- Copies of your three 3 most recent performance evaluations (if available) or three 3 professional letters of recommendation
EDUCATION
If postsecondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.
WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment and whether fullor parttime. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES
This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at(toll free) or . If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the govermentjobs domains. For information on allowing emails from the governmentjobs domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.Contact Information
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to .
For applicant password assistance please visit: specific information in reference to the position please contact the hiring manager at:
Name: Dawn Harris Administrative Officer 2
Phone:
Fax:
Email:
Employment Type
Full-Time
