Accounts Payable - Accounts Payable Associate

Accounts Payable Associate

Mohawk Medbuy Corporation (MMC) is a national notforprofit shared services organization that supports hundreds of health care providers across Canada as well as child welfare agencies and other public sector organizations. MMC provides valuedriven contracting and procurement solutions for medical/surgical supplies pharmaceutical products local sourcing capital (equipment FF&E and redevelopment) and nutrition solutions. Other services include data analytics inhospital support warehousing/logistics technology procuretopay and accounts payable.

With an emerging focus on sustainability and reconciliation with Indigenous Peoples MMC is actively supporting the creation of a resilient value chain that incorporates environmental social and governance best practices. Based in Burlington ON the organization also has offices in Toronto Thunder Bay Kingston Brantford London and Chatham and a distribution centre in Oakville.

We are currently recruiting for a fulltime AP Associate to support our Accounts Payable team. This is a hybrid role with 3 days in the office at Oakville office location.

Position Overview

Key Responsibilities

• Administer the automated and paperless invoice matching and approval system and process payment batches.
• Manage invoice queues and hold activity in the invoice automation software with limited data entry activity.
• Tracks and reports on statistical variances and process improvement opportunities to Team Leads and Manager
• Collect vendor employee and physician banking information; coordinate with Hospitals to update their records.
• Process cheque & EFT batches including wire transfers and credit cards on a periodic basis. Assure vendors are paid within accepted terms and submit data to bank for positive pay verification.
• Manage the aging of payables; coordinating payment decisions with MRP for cash flow at hospitals.
• Review invoices for accurate GL account & tax coding applied. Coordination with Hospital personnel could be required to ensure accurate coding.
• Create and administer payment plans (i.e. recurring invoices).
• Vendor (Supplier) contact to assist with issue resolution
• Provide professional timely and accurate responses to inquiries from vendors as well as internal personnel.
• Upkeep standard work and internal control documentation and maintain compliance with each.
• Records creates analyzes and distributes a variety of statistical reports as required.
• Prepare other statistical financial and accounting reports
• Review and reconcile monthly vendor statements.
• Assist in the year end audits provide required reports / samples to Auditors.
• Performing other related duties as assigned.

Qualifications and Skills

Skills and Competencies

• Excellent computer skills including proficiency with MS Office (Excel Word Outlook Teams).
• Experience with Microsoft Dynamics 365 Business Central an asset.
• Experience with Basware or other similar invoice automation software is preferred.
• Must be able to demonstrate strong working knowledge of accounts payable generally accepted accounting principles and practices proficiency with accounting software and a high degree of accuracy.
• Excellent multitasking skills strong organizational skills and attention to detail.
• Effective problemsolving skills.
• Strong communication skills (oral and written) with excellent interpersonal skills.
• Works well within a team environment.
• Sound judgment and discretion in dealing with confidential information.
• Customer centric mindset. Customer service oriented for ensuring an enhanced customer experience

Education Training and Experience

• Postsecondary degree or diploma in Business Administration Finance Accounting or other related field.
• 13 years of experience processing accounts payable previous experience in a healthcare environment an asset.

Travel

• Ability to travel to Mohawk Medbuy offices if required.

As a condition of employment you are required to submit proof of full COVID19 vaccination to Human Resources.

Mohawk Medbuy is a HOOPP employer offering a competitive salary comprehensive benefits package and flexible remote work policy.

Qualified candidates with a desire to join our innovative team are invited to submit their application here.

We thank all applicants for their interest; however only those selected for an interview will be contacted. If contacted for an interview please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).