Assistant Supervisor OATH Calendar Unit
Assistant Supervisor OATH Calendar Unit
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Salary Not Disclosed
1 Vacancy
Job Description
About OATH:
The City of New Yorks Office of Administrative Trials and Hearings (OATH) is the nations largest administrative tribunal holding approximately 400000 trials and hearings a year. As the Citys central independent administrative law court OATH adjudicates a wide range of matters filed by nearly every city agency board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public and the Administrative Judicial Institute a resource center that provides training continuing education research and support services for administrative law judges and hearing officers.
Job Description:
The OATH Trials Division seeks to hire a fulltime Assistant Supervisor of its Calendar Unit. The Assistant Supervisor will provide leadership and administrative support on a daily basis for the Calendar Unit Supervisor the Units staff and the judges will schedule cases for the judges trials and conferences and must maintain accurate data entries. Coordinates and manages the Trials Division calendars in all respects.
Specific duties will include but are not limited to:
Provides guidance training and direction to staff members in the performance of their duties and evaluates staffs performance to assist and in the absence of the Units Supervisor. Serves as backup to help supervise submanagerial employees in the Calendar Unit. Trains new staff and teaches all staff to navigate Law Manager and to read understand and update judges calendars.
Intakes newly filed agency petitions and saves in Law Manager database and distributes as needed emails judges comments petitions and other documents. Responds to inquiries about scheduling.
Provides conference and trial dates as needed.
Answers calls and emails from the judges the public and the litigants.
Calendars and maintains data for Department of Correction (DOC) cases. Assigns daily calendar to staff. Maintains the calendar for judges in for DOC cases and produces weekly and periodic reports of data as needed for DOC cases.
Personally prepares and produces accurate daily weekly monthly and yearly calendars as needed for judges and staff and coordinates the individual judges Outlook calendars.
Assists the Supervisor to coordinate staff functions communicates protocols to staff monitors staff compliance and provides staff with feedback.
Timely schedules cases and ensures timely scheduling of conferences and trials by Calendar Unit staff.
Schedules conference calls and videoconference sessions (currently via Webex) with multiple parties.
Masters Law Manager and other software as needed.
Updates files and databases daily.
Provides administrative support to the judges and assists Supervisor with communications with other agencies and with other units and divisions within OATH as needed.
Anticipates problems and recommends solutions.
Arranges coverage of the work when staff members are absent or out of the office.
Corresponds with agency representatives attorneys and pro se respondents.
Responds to inquiries about scheduling and other Trials Division procedures.
Manages both inperson and virtual proceedings; greets the public answers questions from visitors directs litigants to the courtrooms and provides backup to set up courtrooms when staff are out.
Prepares all written materials accurately and with correct spelling and grammar.
Performs data entry scanning and filing electronic documents into the agencys databases.
Runs data reports from the database.
Uses agency recording software and headphone equipment.
Proofreads and corrects data reports and correspondence in accordance with instructions.
Performs additional tasks and special projects as assigned.
Develops a team approach within the Tribunal. Works with OATH colleagues in a cooperative manner within and across units and other divisions.
The candidate must be capable of exercising sound judgment under supervision maintain the confidentiality of sensitive investigative and adjudicatory information and must be a strong team player.
The Calendar Unit Supervisor will be required to multitask in a fastpaced environment use sound judgment based on knowledge of OATHs policies and procedures as well as provide courteous and professional service to the public.
HYBRID OFFICE / REMOTE WORK SCHEDULE MAY BE AVAILABLE AFTER INITIAL TRAINING PERIOD SUBJECT TO THE NEEDS OF THE TRIBUNAL.
COMMUNITY COORDINATOR 56058
Qualifications :
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
