Executive Assistant
Executive Assistant
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$ 76540 - 114036
1 Vacancy
Job Description
Job Details
Description
The Executive Assistant (EA) provides executivelevel administrative support for the office of the Chief Executive Officer (CEO) Chief Medical Officer (CMO) Chief Operating Officer (COO) or Chief Administrative Officer (CAO). The EA ensures that the Chief Officer is adequately informed and prepared for daytoday operations. The EA takes an active approach to problem solving with strong project management communication and research skills. The EA sets priorities to complete work effectively and in a timely manner adjusting to changes in workload assignments deadlines and other competing demands with frequent and often urgent interruptions and with varying priorities. The EA represents the Chief Officer with a polite and cordial manner and has advanced skills using diplomacy to establish and maintain cooperative and professional relationships. The EA handles sensitive details of a highly confidential and critical nature maintains confidentiality and responds ethically in all interactions. The EA demonstrates effective written and oral communication skills. The EA coordinates meetings and schedules manages email and calendars arranges travel plans events and performs a wide variety of executive secretarial and administrative duties. The EA attends meetings records and transcribes minutes and manages appropriate followup. The EA serves as a strong liaison between the offices of the CEO CMO COO and CAO.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
1. Supports and implements the organizations vision mission and values.
2. Determines priorities and method of completing daily workload to ensure that all responsibilities are carried out in a timely manner.
3. Performs all job functions in a professional and courteous manner. This includes answering all general phone calls timely and providing excellent customer service to internal and external customers.
4. Fosters and promotes a culture of service excellence and accountability.
5. Types correspondence documents and reports; handles highlysensitive information in a professional and exemplary manner. Compiles types reproduces and distributes data for reports and/or presentations.
6. Provides administrative support to the Chief Officer and management staff within the supported business unit as needed.
7. Arranges meetings creates/maintains schedules attends and records minutes prepares necessary materials or resources for meetings.
8. Assists with activities related recruitment vendor management and/or contracts; schedules interviews in collaboration with the Human Resources department and for prospective staff as needed.
9. Books conferences and travel arrangements.
10. In collaboration with other EAs assists with the credentialing of all new providers; ensures all clinical requirements for providers (certification licensing DEA etc. are uptodate in each providers file.
11. Compiles board packets and coordinates meeting materials for Gracelight Community Health board and/or committee meetings as needed.
12. Reconciles and accounts for the supported business unit credit card(s).
13. Researches collects and analyzes data to prepare reports presentations and documents.
14. Takes screens and responds to telephone calls as appropriate. Acts as a liaison with all board and committee members responding to requests for information and assistance making them feel appreciated welcome and respected.
15. Types and edits memos letters or other correspondence and operating procedures. Composes routine correspondence and memos in ready form for executives signature.
16. Acts as a backup for the receptionist function when necessary.
17. Prepares supplies orders as needed and follows up on delivery.
18. Complies with organizational policies and procedures.
19. Performs all other duties as assigned.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/EXPERIENCE:
- High School Diploma or equivalency required Associate Degree preferred.
- Minimum of 5 years previous administrative experience with work history demonstrating attaining positions of increasing responsibility and a minimum of 3 years in executive support preferably in a health care setting.
- California Driver License and active automobile insurance required.
Required Experience:
Senior IC
Employment Type
Full-Time
