Front DeskAttendance Eastgate
Front DeskAttendance Eastgate
Posted on :
13-04-2025
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1 Vacancy
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Job Description
JOB RESPONSIBILITIES
Receptionist:
- Maintains and respects the confidentiality of students and school personnel information
- Understands accepts and abides by the schools philosophy and mission statement
- Answers phone calls in a pleasant informed manner for the purpose of providing information and creating a good image of the school
- Greets all incoming students families and guests respectfully and professionally
- Assists in all aspects of maintaining a professional front office including but not limited to fielding and directing incoming phone calls to the appropriate staff member in a timely professional manner filing copying and faxing of sensitive information.
- Develops a positive welcoming and caring climate in the Front Office
- Consistently exhibits high standards of professional conduct
- Arrives punctually be prepared for each school day and maintains regular attendance
- Assists students and others with routine problems and will refer nonroutine items to the School Administration
- Works with courtesy tact and diplomacy in dealing with others and the ability to work cooperatively as part of a team
- Coordinates pickup delivery and distribution of mail and packages
- Receives counts opens unpacks dates stamps records sorts and distributes incoming mail documents books materials and supplies following established procedures
- Sorts and stamps outgoing correspondence addresses envelopes and packages and prepares printed matter and other material for mailing
- Distributes any student/staff items left at the front desk
- Receives and refers visitors takes telephone calls and messages and provides routine information upon request (per state law we are not allowed to take messages for teachers or students. The parent must email the teacher)
- Receive maintain and sort all incoming paperwork (intent to return forms uniform forms etc.
- Assist in planning/scheduling/ preparing for special visitors to the campus
- Attend all meetings professional development days trainings and/or special events as assigned
Back up for the health assistant
- Other duties as assigned/asked by administration
Attendance Clerk:
- Maintains regular attendance of students; ensure teachers are taking attendance two times per day; make any attendance adjustments (for example excused absences/tardiness etc)
- Contact parents/guardians of any students that are absent without a note/email
- Inform Administration of students if there are any irregularities in students attendance
- Inform Administration when a student has excessive absences
- Provide weekly attendance reports to teachers; monitor that reports are signed and returned to you at the end of the year
- Maintain positive rapport and demeanor with all staff students and families
- Assists the registrar with enrollment and withdrawal of students
Required Knowledge/Skills:
- Knowledge of office practices and procedures that involve the operation of standard office equipment such as a personal computer copier fax and associated equipment that can be learned on the job within several months
- Exceptional customer service at all times with all stakeholders (parents students staff etc)
Employment Type
Full-Time
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