Roadshow Coordinator Japanese speaking preferred

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

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Location: New York NY (In Office) 34 days a week subject to change at any time)

What You Would Get To Do:

The Roadshow Coordinator Global Banking and Markets Division

Your Contributions

RESPONSIBILITIES FOR TOKYO DESK SUPPORT:

Fluency in Japanese is required to support the Tokyo desk

• Support team with venue sourcing and restaurant bookings
• Provide full administrative support to the Tokyo Roadshow desk
• Support team with database management (PlanIt) when required
• Arrange credit card authorization for client accommodation
• Attend group events in the US where required and manage delegate registration
• Maintain and update the roadshow team directories for hotel sales reception concierge and account service contacts
• Book oncampus conference space and set up dialins when required
• Support FIRST teams with ad hoc requests/projects (for example if a Japanese conference came up in Events)

RESPONSIBILITIES FOR US DESK SUPPORT:

• Work closely with Corporates Institutional Equity Sales Investment Banking and Capital Markets to design and execute roadshows
• Build strong relationships with corporate management teams as well as with other internal constituents
• Heavy calendar management and meeting coordination for investors clients and internal teams
• Heavy logistic coordination for inperson roadshows including but not limited to hotels ground transportation private air commercial air
• Heavy logistics coordination for virtual/hybrid roadshows including but not limited to Zoom conference calls large group virtual meetings
• Maintain and communicate logistics and travel schedules and agendas with corporate contacts salespeople and other participants for multiple events deals and nondeals at the same time
• Source vet and contract venues for events with client input
• Negotiate with vendors for costeffectiveness as appropriate commercial focus on the bottom line
• Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
• Arrange conference calls and webcasts and coordinate ad hoc technology requests
• Provide realtime support for participants even if after hours leading into an event
• Create and send logistical information and coordinate other materials for events as needed
• Must be able to balance a clients demands and prioritize work based on a highvolume book of work
• Able to work independently with specialists and clients with little guidance
• Back up coverage for colleagues as needed within the team
• Excellent working relationship with managers clients and peers alike

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply we would love to see how you could fit at First.

• 5 10 years experience working on complex Deal Roadshows in the Financial industry
• 5 years of professional experience in Roadshows events marketing and/or communications
• Bachelors Degree preferred
• Displays strong people skills
• Highly organized ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multitasking skills
• Ability to interact with all levels of senior ranking officers effectively and extensively
• Adaptability to situations and everchanging demands
• Accessible and responsive always; tasks and requests by client often happen outside of normal business hours must be available to respond accordingly
• A calm and flexible approach to handling pressure and stress. Professional responsive and polite in extremely difficult circumstances
• Resourceful ambitious and proactive
• Creative problem solver and team player

At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth

• Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $70000$110000. This role is also eligible for an annual discretionary bonus.

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