Operations Associate - Part Time 30 hours per week

Location: Remote (US based only)

Hours: Part Time 30 hours per week flexible schedule during business hours 8am6pm EST)

About The Role:

We are seeking a highly motivated proactive and versatile Operations Associate to work directly with the CEO and Operations Director. In this pivotal role you will contribute to our business operations across multiple areas including administration compliance HR sales digital marketing and client services. Youll help build workflows and processes that enhance operational efficiency and bring fresh strategic ideas to the table.

If you thrive in a fastpaced collaborative environment and love making operations run smoothly youll feel right at home here.

What Success Looks Like:

To thrive in this role you MUST:

• Run on technology love learning using and adopting new technologies
• Enjoy working behind the scenes and making things happen
• Have an entrepreneurial spirit and a getitdone attitude
• Balance multiple tasks with ease and grace
• Enjoy digital marketing and social media content
• Communicate exceptionally both verbally and in writing
• Deliver outstanding internal and external client service
• Manage projects with precision and followthrough
• Always strive to make it better and go the last 10

You Are:

• Masterful at time management organization and prioritization
• Exceptionally detailoriented and thorough
• Flexible adaptable and able to pivot quickly as priorities shift
• Proactive with a strong ability to anticipate needs
• Highly efficient in a fully remote work environment
• Selfdirected yet collaborative when needed
• Discreet and professional when handling confidential information

Key Responsibilities:

Sales & Client Services

• Guide prospects through the sales pipeline (intake questionnaire qualification discovery call scheduling)
• Create and maintain proposals engagement letters pricing agreements and invoices
• Support client onboarding including document and file management
• Maintain accurate client and sales reporting

Administrative

• Manage document storage record retention and version control
• Support the CEO with inbox management and calendar coordination
• Develop and optimize business processes and workflows
• Manage CRM (HubSpot) and keep data and workflows updated
• Coordinate internal meetings and create presentations
• Book travel and assist with company events
• Draft maintain and update company policies and procedures
• Special projects as needed

Compliance

• Manage state registrations and regulatory filings
• Coordinate 401(k) administration tasks
• Oversee insurance compliance and other required documentation

HR

• Support employee onboarding and offboarding processes
• Organize employee gifts celebrations and engagement activities
• Assist with various HR administrative tasks

Marketing

• Assist with marketing campaigns and initiatives
• Create content and imagery for social media and blog posts
• Update website pages and assist with blog management
• Design and distribute newsletters

Technology Support

• Manage technology subscriptions and renewals
• Serve as the goto person for administrative technology support
• Act as liaison with Junas IT management company
• Support information security and compliance initiatives

Required:

• Associates degree
• 5 years of relevant professional experience
• Strong verbal and written communication skills
• Highly Tech Savvy: quick to find learn and adopt new tools
• Expertise in Google Workspace Asana Slack MS Office and other tools to support marketing & operations (PowerPoint HubSpot Canva etc.
• A dedicated office space with a reliable highspeed internet connection

WHAT WE OFFER:

• Competitive salary with paid time off (PTO) and company paid holidays
• Comprehensive benefits package including medical insurance shortterm and longterm disability insurance and a 401k plan with an employer match
• Internet and home office stipends
• Collaborative teambased work environment

What our employees love about working at Juna:

Working at Juna is AWESOME! Juna is by far the most collaborative exciting place I have worked in my career. Its a great team of professionals that love what they do and do it well. Everyone gets along and has the same mission to be the best in the field.

Working at Juna is amazing. I feel valued and supported not only with having the tools I need to do my job but also emotionally. Even though we work remotely Juna has created a collaborative culture and I genuinely like all of my coworkers.

Juna offers a challenging work environment within the accounting industry while offering the most flexibility and worklife harmony. Its truly a pleasure working at Juna and even though the team a 100 remote its still a very collaborative environment and feels like family.

What our clients love about working with Juna:

Juna provides right size solutions at every step. Theyve adapted grown and scaled with our business. Because we have Juna we havent had a hire a fulltime finance person internally. Its an elegant solution for us to make sure we dont over hire and we still get everything done. Biotech CEO & Founder

Juna was instrumental in helping us complete two prior year financial audits making sure all the auditors requirements were in compliance with GAAP so the audit went smoothly. They did a lot of heavy lifting in the restatement of revenue. Juna is actually the arm of finance for the business. Technology CEO

Juna uses tech and tools to help scale and make our lives easier. Theyre really personal not like automated accounting services out there. For small companies like ours Juna is the perfect fit. Bioscience Founding CEO

Commitment to Diversity:

At Juna we are deeply committed to building a diverse and inclusive team. We encourage applications from all qualified individuals regardless of race color religion gender identity or expression sexual orientation national origin disability age or veteran status.

EVerify Participation

As part of the I9 verification of authorization to work in the US Juna participates in EVerify