District Office - SpEd Administrative Assistant 26198 Internal
District Office - SpEd Administrative Assistant 26198 Internal
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Job Description
A position has been declared open in the Weber School District at theDistrict Office for a Administrative Assistant in theSpecial Education department. This position is for 8.00 hours per day 250 days 12 months) per year.
Applicants may apply at. Applications will be reviewed before interviews are scheduled.
**ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY**
***EMERGENCY HIRE***
THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 3 WORKING DAYS.
Purpose Statement
The job ofa Special Education Administrative Assistantwas established for the purpose/s of providing administrative support to Special Education Director; acting as liaison between the Director and other parties; and monitoring assigned programs and/or projects within the special education and/or YIC departments.
Essential Functions (not an exhaustive list)
- Maintains a variety of records supplies calendar schedules files etc. (e.g. inactive student files exiting seniors Medicaid billings) for the purpose of providing documentation in accordance with administrative and legal requirements.
- Monitors activities and/or projects (e.g. Medicaid billings van licensing department supplies etc. for the purpose of coordinating activities and ensuring compliance with established financial legal and/or administrative requirements.
- Performs record keeping (confidential and nonconfidential) and general and program specific clerical functions (e.g. bus passes budget expenditures equipment inventory) for the purpose of supporting assigned administrator with necessary materials.
- Prepares a variety of written materials (e.g. correspondence memos fiscal and statistical reports etc. for the purpose of documenting activities providing written reference and/or conveying information.
- Processes documents and materials (e.g. purchase orders travel requests bus passes etc. for the purpose of disseminating information in compliance with program district state and/or federal requirements.
- Researches a wide variety of topics (e.g. current practices policies education codes etc. for the purpose of providing information for addressing a variety of administrative requirements.
- Responds to inquiries from a variety of internal and external parties (in person and by telephone) for the purpose of providing information facilitating communication among parties and/or providing direction.
- Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
Other Functions
- Assists other personnel for the purpose of supporting them in the completion of their work activities.
Job Requirements and Minimum Qualifications (Skills Knowledge and Abilities):
- Must be able to operate standard office equipment including pertinent software applications; applying district and program policies and procedures; planning and managing projects; and preparing and maintaining accurate records.
- Must have knowledge of concepts of grammar and punctuation; bookkeeping principles; business telephone etiquette; common office machines; and office methods and practices.
- Must be able to communicate with diverse groups; maintaining confidentiality; adapting to changing work priorities; and meeting deadlines and schedules.
- Experience:Related experience with increasing levels of responsibility is desired.
- Education:High school diploma or equivalent is required.
WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER
Employment Type
Full-Time
