Milan based PA
Milan based PA
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Job Description
Job Description
PERSONAL/EXECUTIVE ASSISTANT TO THE PRINCIPAL OF SINGLE FAMILY OFFICE
- Location: Milan Italy
- Salary:gross p.a. (DOE)
- Contract: Fulltime Permanent
- Working Hours: Monday to Friday 9am 5pm (with occasional weekend and out of hours flexibility)
- Start Date: Interviewing now for immediate start
Job Overview:
Chace People is seeking a highly organised and adaptable Personal / Executive Assistant to support the Principal of a prestigious Single Family Office. This exciting role based in Milan offers a unique opportunity to work 1:1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support ensuring the seamless management of the Principals affairs who frequently travels internationally particularly to the United States.
As the PA/EA to the Principal you will be responsible for providing highlevel assistance across personal and professional tasks. You will work in close collaboration with the wellestablished Chief of Staff to streamline operations manage complex schedules oversee property and household management and ensure efficient communication. This role demands discretion a proactive mindset and the ability to remain composed under pressure while adapting to lastminute changes.
Key Responsibilities:
- Diary & Inbox Management: Organise and oversee the Principals schedule appointments and daily communications.
- Travel Arrangements: Plan and coordinate both luxury personal and corporate travel including long and shorthaul trips.
- Property & Household Management: Oversee properties manage household staff recruitment and set up efficient operational processes.
- Administrative & Office Support: Draft correspondence manage databases and handle general office administration.
- Event & Call Scheduling: Arrange meetings calls and communications for the Principal.
- Stakeholder Liaison: Act as the primary point of contact ensuring professional and discreet interactions with key contacts.
- Process Implementation: Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency.
Requirements:
- Fluent in Italian and English.
- Background in personal/executive assistance ideally within a family office luxury travel/brand or entrepreneurial/founderled environment.
- Ability to manage multiple tasks efficiently while maintaining flexibility to lastminute changes.
- Strong written and oral communication skills with a high level of discretion and confidentiality.
- Comfortable working in a fastpaced environment adjusting to the Principals working style.
- A cando attitude with the ability to anticipate needs and solve problems before they arise.
- Proficiency in calendar management and administrative tools.
This is a fantastic opportunity for a dedicated and versatile PA/EA to work at the highest level gaining invaluable experience in an international and fastmoving environment.
Employment Type
Full-Time
