Administrative Assistant Office Administration
Administrative Assistant Office Administration
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Job Description
Joining the team at SC Johnson Professional makes you part of a family company with a deep history in the professional market as a leading manufacturer of skincare cleaning and hygiene products and smart technologies. We provide solutions to Healthcare Clean Industrial Industrial Office & Institutional Hospitality & Travel and Retail & Entertainment markets.
ABOUT THE ROLE
The Administrative Assistant Office Administration is responsible for planning and overseeing office services for the Charlotte office. This position will also provide administrative support for senior leaders Professional Executive Committee (PEC and other senior management members with business travel expense reports and local meetings logistics. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.
KEY RESPONSIBILITIES
Office Administrator Duties
- Overseeing Office Operations: Manage daily operations ensuring everything runs efficiently and smoothly. Ensure office 5S.
- Office Maintenance: Ensure the office environment is wellmaintained including managing supplies and coordinating with maintenance services.
- Assist in the management of building security communication with building management company and administering access badges.
- Management and purchase order of office supplies ensure adequate supplies of office stationery general office supplies office furniture coffee snacks and other equipment. Ensure supplies are stocked across the office
- Charlotte Office vendors and project management
- Welcome and assist all guests at the office including monitoring the door ensuring signin and office preparedness ensure office is tidy and presentable
- Ensure all meeting rooms are organized and IT equipment is working properly.
- Coordinate office seating arrangements and assign desks and other assets as necessary.
- Budget Management: Create and manage office budgets including monitoring expenses and ensuring costeffectiveness.
- Coordinate office activities and special events for Charlotte and Stanley including ordering food and / or other necessary supplies
- Troubleshoot and / or escalate office administration issues such as building maintenance issues printer / copier issues etc.
- Administer and manage inbound / outbound mail including priority post packages courier services and other correspondence.
- Prepare communications related to the office operations
Administrative Assistant to PEC and Senior Directors based in the US
- Travel Arrangements:Coordinating travel plans including booking flights hotels and handling travel expense report support to US based PEC and Senior Directors
- Large meetings / special events coordination in the Charlotte office
- Manage the logistics for senior leaders visiting the Charlotte office (e.g. cars pick up meals scheduling etc)
- Partner with SCJP CEOs Executive Assistant and provide any local support he may require while traveling to the US.
REQUIRED EXPERIENCE YOULL BRING
- Requires 1 years of relevant experience. Degree not required but preferred.
PREFERRED EXPERIENCES AND SKILLS
- Exceptional verbal and written communication skills with the ability to effectively communicate with all levels within the organization and with external stakeholders.
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Strong organizational skills attention to detail multitasking and prioritization abilities required.
- Strong customer service collaboration and teamwork skills
- ProblemSolving: Strong problemsolving skills to handle various office issues.
- Discretion and confidentiality
- Proactiveness
- SharePoint
- Office Suite
- Concur
- SAP
- MS Outlook / Teams
JOB REQUIREMENTS
- Full time typical work hours are 8:00AM4:30PM Monday to Friday
- Office Work Environment
- Ability to lift and carry up to 30 lbs.
- This position is not eligible for remote work
- This position is not eligible for relocation
Inclusion & Diversity
We believe Inclusion and Diversity is more than a program. We embed inclusive practices in our daytoday work the way we relate to our colleagues collaborate and make decisions.
We value the collective richness of the differences people bring to the organization including style personality thoughts race ethnicity culture religion gender gender identity sexual orientation age and disability that enables all to bring their full contributions to the organization
Better Together
At SC Johnson we strive to create a positive inclusive and unique workplace. We strongly believe SCJ people are able to achieve their best when they can collaborate and work together in person.
Equal Opportunity Employer
The policy of the Company is to ensure equal opportunity for all qualified applicants and employees without regard to race color religion gender marital status sexual orientation national origin ancestry age gender identity gender expression disability citizenship pregnancy veteran status membership in any active or reserve component of the U.S. or state military forces genetic history or information or any other category protected by law.
Accommodation Requests
If you are an individual with a disability and you need an accommodation or other assistance during the application process please call our Human Resources department at or email your request to . All qualified applicants are encouraged to apply. Download the EEO is the Law posterfor more information.
Employment Type
Full-Time
