Executive Assistant to Investor Relations

Capula is hiring a highly organised and proactive Executive Assistant to support the CoHead of Investor Relations on a 12month fixedterm contract. This role is pivotal in ensuring the smooth running of the IR function and requires someone with excellent communication skills attention to detail and the ability to manage multiple priorities in a fastpaced environment.

The EA will be responsible for managing complex diaries coordinating investor meetings preparing briefing materials handling confidential information and providing daytoday administrative support. This role offers the opportunity to work in the IR team and gain exposure to senior stakeholders both internally and externally.

EA support to CoHead of Investor Relations

• Organise multidestination travel including visas itineraries transfers accommodation coordination with other offices etc.
• Extensive diary management for both client and senior internal meetings.
• Ambassador to clients counterparties third parties.
• Ensure that invoicing/expenses are managed appropriately and on time for the team.

Investor Relations

• Serve as the primary point of contact for clients responding promptly to enquiries. This includes dealing with investor requests (email presentations DDQs PPMs and other documents as required).
• Organise travel and client meetings for other team members (two Product Specialists and two Directors).
• Organise and coordinate investor events conferences and seminars managing the whole process such as the Global Investor Summit.
• Maintain and update Investor Relations systems databases distribution/contact lists
• Perform other administrative duties in regards to CIMs investor relations function including but not limited to investor questionnaires minutes of the meetings and correspondence with the Fund board of directors
• Coordinate conference attendance for the team ensuring registration is completed and prepare any necessary materials.
• Have a strong knowledge of the CRM System and functions
• Work with other departments to provide regular reports and updates
• Process expenses
• Maintain tracking spreadsheets for investor activity
• Manage additional inbox
• Manage process for annual investor gifts
• Strong communication skills both written and verbal.

Note that in addition to these duties employees are required to carry out such other duties as may be reasonably required.

Education and Qualifications

• University degree is preferable

Experience

• Candidates ideally would have experience working within investor relations in financial services.
• Preferred candidates would have experience working with our CRM (Folio Metrics) or equivalent.
• Extensive experience of arranging travel travel documentation including visas for a variety of locations and liaising with external travel companies as required
• Experience in event coordination.

Skills

• Excellent communication skills the candidate must have strong written and spoken fluency in English
• Strong interpersonal skills with team player mentality
• Meticulous attention to detail
• Highly organized and adept at prioritizing projects and dealing with daily queries
• Ability to cultivate relationships both internally and externally to support the business requirements
• Willingness to assume responsibility and take ownership of assigned tasks
• Ability to multi task prioritise daily workload and remain focused despite frequent interruptions and ad hoc enquiries
• A selfstarter motivated and able to work in a dynamic and high pressured working environment

• Competitive salary
• Private medical insurance
• Life assurance
• Pension
• Corporate gym membership (and a complimentary wellness space in our London office)
• Employee restaurant with free breakfast lunch and dinner