Executive Secretary
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Salary Not Disclosed
1 Vacancy
Job Description
Company Description
SEA Ventures Group is committed to accelerating entrepreneurs career and business success. Our vision is to develop highly skilled entrepreneurial leaders whose enterprises will contribute to a brighter and sustainable future for their countries. We strive to empower entrepreneurs with the skills and support they need to achieve their ambitions.
Role Description
This is a fulltime onsite role for an Executive Secretary located in Riyadh. The Executive Secretary will be responsible for managing clerical tasks providing executive administrative assistance handling communication and performing company secretarial duties. They will also be required to deliver excellent customer service in their daytoday activities.
Responsibility:
- Reporting to CEO / senior management and performing secretarial and administrative duties.
- Preparing editing and managing internal and external correspondence communication presentations and other documents on behalf of the CEO.
- Conserves executives time by reading researching and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
- Manage coordinate and arrange professional and personal scheduling for CEO including agendas appointments email calls travel arrangements transportation accommodation client management and any other logistics. In addition to maintaining an events calendar.
- Remind the CEO of important tasks and duties (prepare day to day to do list).
- Represents the executive by attending meetings in the executives absence; speaking for the executive.
- Welcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries.
- Record transcribe take notes and distribute minutes of meetings.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Conduct research collect and analyse data to prepare reports and documents for the CEO.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintain availability of CEO office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Typing formatting and editing reports documents and presentations.
- Entering data maintaining databases and keeping records.
- Maintaining the current filing and database system and looking for ways to improve current systems.
Additional:
- Observing best business practices and etiquette.
- Act as the point of contact among other internal and external parties.
- Additional may be given as needed and when needed.
Other:
- Flexibility to accommodate afterhours commitments as needed.
- Willingness to work on weekends when necessary.
- Flexibility to travel as needed.
Qualifications :
- Flexibility and adaptability
- Proactive and take initiatives
- Time management
- Communication skills
- Organizational skills
- Detailoriented and efficient
- Proficiency in Clerical Skills and Executive Administrative Assistance
- Excellent Communication skills and Customer Service experience
- Experience in Company Secretarial Work
- Strong organizational and multitasking abilities
- Proven ability to maintain confidentiality and discretion
- Familiarity with office management software and tools
- Bachelors degree or equivalent experience in a related field
Additional Information :
- Bilingual Arabic/English is a must.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
