Manager of Fiscal Operations Fiscal Officer VI
Manager of Fiscal Operations Fiscal Officer VI
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Job Description
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Position Summary
The Manager of Fiscal Operations is responsible for directing and overseeing all fiscal unit activities; planning and scheduling workflow and the prioritization of daily operations; assigning projects to personnel; ensuring that the proper funding contractual requirements and fiscal documents are in place to support priority programs and activities. Working with and reporting to the Deputy Chief of Operations and Finance this position will be responsible for ensuring the achievement of all fiscal and contractual requirements supporting statewide highway operations program priorities and performance objectives throughout the state.
The Manager of Fiscal Operations is responsible for overseeing all fiscal operations managing the budget and providing strategic guidance to optimize resource allocation. The Manager of Fiscal Operations will collaborate with cross functional teams to ensure compliance with Commonwealth policies uphold fiscal integrity and drive efficiency in financial management for the budgetary district and throughout the Highway Division.
This position plays an active role in supporting a spending plan of more than $200 million annually.
Duties and Responsibilities
- Direct and supervise all fiscal operations including financial transactions financial record retention and financial reporting as well as the work product of assigned staff.
- Ensure that all fiscal transactions are conducted in accordance with state finance law and the laws regulations policies and procedures of the Office of the Comptroller.
- Lead a team of 25 finance professionals emphasizing the delivery of quality work and strict compliance with Commonwealth and agency requirements.
- Oversee and facilitate requests for expenditures with encumbrance documents and valid contract agreements to ensure the availability of funds for payment.
- Provide guidance and oversight and work proactively with fiscal staff to facilitate requests for expenditures for essential goods and services to support operational priorities and activities.
- Manage fiscal year contracts and monitor encumbrance funding.
- Review and approve tens of thousands of vendor payments.
- Oversee budget to actual reconciliations for all budgetary units object codes and appropriations within the budgetary district to support decision making.
- Provide analytical expertise and address inquiries promptly.
- Participate in contract life cycle management budget development reporting tracking forecasting.
- Standardize financial procedures and protocols throughout the budgetary district.
- Coordinate and provide technical assistance and compliance support for all fiscal operations grants and interdepartmental agreements.
- Monitor budget track expenditures analyze variances and provide recommendations for corrective actions as needed.
- Forecast and anticipate financial trends identify potential risks and opportunities for costsaving measures.
- Prepare financial reports and work with manager to formulate future fiscal year budgets.
- Develop and implement procedures and internal controls to ensure compliance with state laws and regulations.
- Foster a collaborative and inclusive work environment that promotes effective communication teamwork and continuous improvement.
- Address and troubleshoot expenditure and contractual issues with appropriate internal and external stakeholders and management.
- Respond to highway operations fiscal inquires identify problem areas and establish corrective measures and processes.
- Build and maintain positive relationships with internal and external partners to ensure transparent and effective financial operations.
- Oversee record retention for all financial transactions in accordance with established policies and procedures.
- Perform related duties as required and assigned.
Preferred Qualifications
Applicants must have 5 years of professional administrative supervisory or managerial experience in fiscal management work of which at least one year was in a project management supervisory or managerial capacity with strong leadership and facilitation skills. - Demonstrated experience working in financial management and with large and complex budgets.
- Extensive knowledge of managing state fiscal systems knowledge of accounting practices within public sector systems and understanding of state budgeting processes.
- Excellent communication and relationship building skills with an ability to prioritize negotiate and work with a variety of internal and external stakeholders.
- Experience developing and implementing procedures for process improvement internal controls and tracking and monitoring compliance with state requirements.
- Strong interpersonal skills to lead influence and encourage others.
- Strong leadership project management and time management skills.
- Demonstrated ability to set priorities identify and implement strategies to solve problems and manage multiple tasks simultaneously to successful completion.
- Capacity to supervise staff including performance appraisal employee coaching team development training and professional development.
- Experience managing bond funding.
- Demonstrated experience in collaborating effectively with program and fiscal staff translating between these realms to support communication and effective workflow.
PreHire Process
A finalist for this position must be able to pass a comprehensive background check including a criminal record check Department of Revenue (DOR) check and employment references.
About MassDOT
The 4000 employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealths residents and communities. MassDOT is responsible for developing implementing and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan design construct and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOTs culture and career opportunities can be found atmass/massdotcareers.
MassDOTs divisions include Highway Registry of Motor Vehicles Aeronautics and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four 4 divisions.
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System Requirements
Minimum Entrance Requirements
This requisition will remain open until filled; however first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) five 5 years of fulltime or equivalent parttime professional administrative supervisory or managerial experience in financial management work (i.e. budgeting accounting auditing management analysis program evaluation financial reporting of program results) of which (B) at least one 1 year must have been in a project management supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
I. A certificate in a relevant or related field may be substituted for one 1 year of the required (A) experience.
II. A Bachelors degree in a related field may be substituted for two 2 years of the required (A) experience.
III. A Graduate degree or higher in a related field may be substituted for three 3 years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four 4 years of the required (A) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.
Want the specificsExplore our Employee Benefits and Rewards!
- For questions regarding the job posting please email the MassDOT Talent Acquisition Team at
- For general questions regarding MassDOT call the Human Resources Service Center at.
- For disabilityrelated reasonable accommodation or alternative application method call ADA Coordinator Lucy Bayard at.
An Equal Opportunity / Affirmative Action minorities veterans and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may selfselect out of opportunities if they dont meet 100 of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Required Experience:
Manager
Employment Type
Full-Time
