Event Planner Conference Manager
Event Planner Conference Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview/ Job Responsibilities
Sev1Tech is seeking an Event Planner and Conference Manager to join a high performing team.
The Event Planner shall lead the planning and and follow up of events for PEO IEW&S and subordinate organizations. Prepare and provide products and reports relating to event planning and assist with the development of and preparation review and update of documentation cost venue selection procedures planning and protocols. The contractor typical associated tasks include:
- Plan and coordinate logistics and operations for major PEO hosted events (promotions changes of responsibility meetings conferences seminars workshops symposia and ceremonies).
- Works with client to develop program agenda consistent with enterprise goals and objectives.
- Responsible for providing preliminary budgets for client approval and working to stay within this budget as the program progresses.
- Recommending measures to improve methods performance and quality of product or service and suggests changes to increase efficiency.
- Providing general direction discovery planning and support to conference/meeting/event team and be an active participant.
- Conducting research making site visits and finding resources to help staff make decisions about event possibilities.
- Plan work to be accomplished set and adjust shortterm priorities and prepare schedules for completion.
- Propose new ideas to improve the event planning and implementation process.
- Serving as liaison with vendors on eventrelated matters.
- Assisting with managing onsite production and registration desk conference support for events as necessary.
- Attend all preevent rehearsals and dry runs as necessary.
- Coordinate IT/AV support as necessary.
- Lead for transportation set up and deconstruction of materials/equipment in support of event.
- Coordinating with communications team on the invitations agenda and promotional materials associated with events.
- Creating and revising room layouts for each event.
- Lead creating and managing event/food registration website; work with webmaster for cross promotion as appropriate.
Adhering to established protocols is vital in governmentrelated events:
- Ensuring compliance with security clearance requirements (e.g. U.S. Citizenship and current Secret Clearance).
- Follow specific guidelines set forth by Program Executive Office regarding conduct during official functions (i.e. seating table tents procession flag placement etc..
- Serve as the subject matter expert on all things Army protocol in support of events.
- Provide onsite transportation to and from events for high level dignitaries military and civilian personnel for the event/meeting/conference or other engagement.
- Specialize in organizing meetings and conferences such as change of charters advance planning briefings engagement with industry department of defense and federal agencies.
- Onsite support to high level personnel.
Minimum Qualifications
- Bachelor Degree from an accredited college or university in Business. (Ten 10 or more years relevant experience in event planning meeting coordination or conference management to include budget and large conference management with experience specific to government and international meetings considered inlieu of degree.
- Minimum five 5 years relevant experience specific to government and international meetings.
- Provides general administrative and logistics support.
- Exceptional organizational communication and interpersonal skills. Proven ability to manage multiple projects and meet tight deadlines. Experience with budgeting financial tracking and contract negotiations. High level of discretion professionalism and the ability to manage confidential information.
- Prepares conferencerelated documents and correspondence.
- Writes proofreads and formats documents such as meeting invitations confirmations and thankyou letters; logistics fact sheets; guidelines for reimbursements posters and exhibits preparation of abstracts speaker facilitation agendas and/or programs.
- Leads tasks such as mailing collating and coordinating mailouts stuffing of folders and nametags.
- Staffs onsiteregistration desk and provides conference support.
About Sev1Tech LLC
Welcome to Sev1Tech! Founded in 2010 we are proud to be a leading provider of IT modernization engineering and program management solutions. Our commitment is to deliver exceptional program and IT support services that empower critical missions for both Federal and Commercial clients.
At Sev1Tech our mission is clear: Build better companies. Enable better government. Protect our nation. Build better humans across the country. We believe that through innovation and dedication we can make a significant impact on the communities we serve.
Join the Sev1Tech family where your potential for greatness is limitless! Here you will not only achieve remarkable accomplishments but also enjoy a fulfilling and rewarding career progression. We invite you to explore opportunities with us and become part of a team that values your contributions and growth.
Ready to take the next step Apply directly through our website:Sev1Tech Careersand use the hashtag#joinSev1Techto connect with us on social media!
For any additional questions or to submit referrals feel free to reach out to.
Required Experience:
Manager
Employment Type
Unclear
