Executive Assistant to CFO
Executive Assistant to CFO
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
ESSENTIAL POSITION QUALIFICATIONS
- 3 5 years experience in specific administrative support capacity with a CFO finance tax or accounting team preferred
- Strong communication and interpersonal skills
- Detail oriented and organized
- Computer literate with the ability to learn new software applications quickly;
- Intermediate to advanced level abilities with Microsoft Office products and Adobe products
- Ability to organize and lead projects and perform multiple tasks in a busy environment
- Flexible and ability to adapt readily to changing circumstances
ASSIGNED RESPONSIBILITIES AND DUTIES
- Being knowledgeable in all activities and projects the CFO is involved in as to accurately respond to routine inquiries from staff.
- Developing and implementing systems to ensure needs and expectations of the CFO are met in a timely and efficient manner.
- Organizing meetings called by the CFO including preparing agendas inviting attendees scheduling meeting rooms ordering equipment taking and transcribing meeting minutes monitoring action and followup items and keeping permanent records as appropriate.
- Setting up and monitoring working project files assuring deadlines are met.
- Scheduling appointments keeping calendar current providing optimal time for work and special projects.
- Sorting reading and annotating incoming mail and documents ensuring all documents are complete prior to obtaining executives signature; composing responses or providing pertinent information for executive response when necessary.
- Answering screening and handling telephone calls appropriately. Representing executives(s) responds to calls relaying information reflecting executives views and wishes reporting back any unusual circumstances.
- Composing correspondence for signature.
- Maintain and oversee department permanent files in accordance with policy. Keeping current as well a pertinent background information available and easily retrievable serving as an information resource as requested.
- Coordinating all travel arrangements for CFO including airfare hotel and/or conference registration etc. respective of budgetary limits and policy guidelines.
- Providing additional administrative assistance to the department as required.
- Performing other duties as assigned by the CFO.
- Microsoft Suite novice
- Able to work in the office at least 3 days a week
- Understands building a digital footprint rather than with paper
- Professional with other Executive team members and well as across other departments
- Selfmotivated and can manage own tasks effectively and efficiently
- Can maintain confidentiality
BENEFITS (Fulltime Employees):
- Paid time off
- 401K
- Medical dental and vision coverage
Required Experience:
Senior IC
Employment Type
Full-Time
