Activities Secretary
Activities Secretary
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Salary Not Disclosed
1 Vacancy
Job Description
Activities Secretary
Position Type: 12Month Classified Staff
Reports To: Assistant Activities Director Activities Director
Job Summary:
Provides administrative support for all school activities clubs and events. Oversees social media digital signage student recognition financial processing and logistics for schoolwide activities.
Primary Responsibilities:
Event Planning & Logistics
- Assist in the planning and of schoolwide events assemblies dances and club activities.
- Work with custodial and maintenance staff to prepare facilities for major events.
- Arrange for necessary security ticketing and permits for largescale student events.
- Collaborate with student leaders and club sponsors to support studentrun events.
Financial & Purchasing
- Collaborate with the school bookkeeper to manage budgets for clubs and student organizations.
- Process purchase orders invoices and fundraising revenues related to activities and student groups.
- Assist with the ordering and distribution of event materials club supplies and awards.
Communication Publicity & Branding
- Manage and update social media accounts newsletters and school website content for all athletics and activities.
- Oversee digital signage displays to promote upcoming events games and student achievements.
- Design flyers posters and promotional materials for school events and activities.
Student Recognition & Awards
- Organize schoolwide awards ceremonies recognition programs and appreciation events.
- Maintain and update the digital trophy case with student organization fine arts and academic achievements.
- Preserve and display trophies plaques and awards related to clubs and student activities.
Other Duties
- Assist office staff with general administrative tasks as needed.
- Perform other duties as assigned by the Activities Director or Assistant Activities Director.
Qualifications & Skills:
- High school diploma or equivalent; additional training or education preferred.
- Experience in administrative work event planning or marketing is beneficial.
- Strong organizational and multitasking skills.
- Creativity and strong graphic design and communication skills for promoting student involvement.
- Ability to work collaboratively with students staff and community members.
Employment Type
Full-Time
