Payroll And Travel Accountant
Payroll And Travel Accountant
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Job Description
Department of Education
The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
Payroll and Travel Accountant
Address: Accounting Section
Phoenix AZ 85007
Salary: $53900 $57200
Grade: 19
Closing Date: 4/14/25
Under the direction of the Accounting Supervisor this position is responsible for maintaining a fiscal services system for state appropriations and federal grants of the agencys fiscal management section including examining a variety of financial documents for completeness accuracy and conformance with GAAP (Generally Accepted Accounting Principles) or other specific accounting requirements.
Rare instate travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work inoffice up to five days per week as business needs necessitate.
Processes accounting transactions involving federal grants and state appropriated funds in AZ360 the statewide accounting system and HRIS the statewide human resource portal adhering to state and federal policies and confidentiality standards
Utilizes accounting reports contracts operating procedures and guides to verify accounting information is appropriately coded
Primarily responsible for processing a high volume of travel claims for internal employees.
Assists travelers in the completion of travel claims and outofstate packets in order to provide excellent customer service and alleviate disruption in travel
Assists in reviewing biweekly time sheets for the agency (over 700 employees) to check for errors and communicate needed adjustments
Participates in other payroll processes as needed
Monitors updates to payroll and travel policy and communicates changes to the Payroll and Travel team the Payroll and Travel Supervisor the Accounting Administrator and the Chief Financial Officer
Updates operating procedures and training manuals in order to keep reference materials uptodate and stakeholders educated on changes
Logs daily incoming customer claims and requests in their respective repositories
Maintains the Payroll Travel and personal inboxes
Takes phone calls
Attends virtual and inperson meetings
Communicates with other accountants Human Resources and program areas to resolve issues and discrepancies
Answers customer and vendor questions about payment/reimbursement status and any other requests
Aids in preparing and presenting travel information for new employee orientation quarterly travel trainings and oneonone trainings as needed (Stakeholders include new and current employees vendors traveling for the State entire program areas and others)
Surveys attendees and adjusts training materials based on feedback in order to meet unit performance measures
Knowledge in:
The methods and techniques of automated accounting systems and data processing as it relates to accounting practices
Judgment in realizing when funds are depleted and take initiative to request funds.
The rules and regulations established for the work system of an agency
Research and analysis methods ideally including statistical techniques.
A Bachelors degree in accounting or related field or equivalent experience to substitute for the degree is required.
Skills in:
Analysis interpretation and reconciling of financial data
Work techniques required to maintain accounting records through automated accounting systems
Oral and written communication
Work organization and accomplishment
Applying accounting principles and practices
Excellent customer service
Critical thinking
Intermediate skill in using Microsoft Outlook Word and Excel
Ability to:
Problem solve
Read and understand federal regulations Arizona Revised Statutes applicable agency manuals and policies and procedures
Effectively manage time
Be detailoriented
Analyze difficult statistical data and draw logical conclusions
Work as part of a team and individually with minimal oversight
Organize and prioritize a large and varied workload
Research statutes and policies based on SAAM (State of Arizona Accounting Manual) regulations
Preference will be given to those applicants with:
Prior working knowledge of AFIS/AZ360
Payroll experience
HR systems experience
Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a postoffer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical dental life and shortterm disability insurance plans
Topranked retirement and longterm disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours biweekly for the first 3 years
Sick time accrued at 3.70 hours biweekly
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by callingor emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Employment Type
Full-Time
