Program Coordinator - MT
Program Coordinator - MT
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$ 41724 - 55584
1 Vacancy
Job Description
Description
- Program CoordinatorSalary: $41724 $55584Classification: Program CoordinatorReports to: Dean of M&TOlympic College enriches diverse communities through quality education and support fostering lifelong learning and student success. The Manufacturing & Trades (M&T) Division prepares students for careers in industries such as carpentry electrical plumbing HVAC welding and precision manufacturing. This position provides administrative support to the Dean faculty staff and students ensuring smooth operations scheduling documentation purchasing and program planning. Acting as a liaison between the division and OC leadership faculty students advisory committees and industry partners this role supports over 60 faculty members five staff and 500 students.
Priority consideration to those who apply by March 23rd 2025 Essential Functions
- Implement and assess policies and procedures for the daytoday management of the Deans Office.
- Monitor advise and update the Dean of calendar events appointments and phone calls.
- Represent the dean at meetings events and happenings as delegated.
- Represent M&T at OC wide campus events and report back to the Dean.
- Make informed administrative decisions and recommendations related to program administration workflow management and resource allocation to ensure operational efficiency and compliance.
- Coordinate and maintain the Deans calendar collaborating with multiple stakeholders to ensure efficient scheduling and accurate planning.
- Assess priorities and deadlines to determine urgency and provide recommendations as needed.
- Develop and distribute meeting agendas presentation materials and meeting notes to faculty staff and stakeholders for division tenure and other assigned M&T meetings.
- Assist with inquiries and provide resolutions escalating complex inquiries to the appropriate personnel as needed.
- Maintain the division calendar to ensure tenure and other project milestones are met.
- Develop and distribute email communications regarding program related information
- Work with faculty to ensure their requested facility needs and requests are met.
- Advise students staff and program participants regarding content policies and activities.
- Schedule all division level tenure committee meetings.
- Write minutes at all division tenure committee meetings and upload to Canvas
- Assist all division probationer faculty with documentation upload to Canvas.
- Execute comprehensive administrative and purchasing support
- Research and verify federal and state vendor compliance and fulfillment of all procurement requirements when purchasing division and discipline supplies.
- Other duties as assigned.
Qualifications
Minimum Qualifications
- High school graduation or equivalent
- Two years of experience in the program specialty
Additional Information
Terms of Employment
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
This is a fulltime classified position scheduled to work 40 hours a week with a salary range of $41724 $55584annually.All classified positions will start their salary at Step A when you have completed six months of probation you will receive a 5 percent pay increase. A collective bargaining agreement exists and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision dental longterm disability life insurance and accidental dismemberment Flexible Spending Arrangement Dependent Care Assistance Program Wellness Programs Department of Retirement Systems Plan 2 or Plan 3 Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan Aflac 11 paid holidays leave vacation/sick/personal holiday/personal leave auto/home insurance space available tuition waiver Employee Assistance Program (EAP) fitness center reduced rate and priority consideration onsite child care on a space available.
For more informationregardingbenefits please visit our website here.
Conditions of Employment
Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarilyprecludeemployment but will be considered indeterminingthe applicants suitability and competence to perform in the position.In addition to the background check candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
Olympic College seeks candidates for employment who share our commitment to fosteringanequitableand inclusive learning environment (readourEquity Statement. All applicantsare required tosubmita statement of 500 words or less describing the value of diversity equity and inclusion in the higher education environment and their prior current and/or potential contribution(s) to fostering diversity equity and inclusion as an employee.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website andsubmitthe following required materials:
Olympic College Online Application
Resume
Cover Letter in your cover letter describe how your experience sets you apart for this position.
Unofficial college transcripts. Official transcripts and copies of mandated certifications will berequired ofthe successful candidate.
EEO Statement
Olympic Collegeprovidesequal opportunity in education and employment and does not discriminateon the basis ofrace color national origin age disability genetic information sex sexual orientation marital status creed religion or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students employees and applicants with disabilitiesin accordance withthe Americans with Disabilities Act and Federal Rehabilitation Act. The following people have beendesignatedto handle inquiriesregardingnondiscrimination and accommodation policies:. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Required Experience:
IC
Employment Type
Full-Time
