Administrator III Training and Travel
Administrator III Training and Travel
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 106106 - 134495
Vacancy
1 Vacancy
Posted on :
15-04-2025
Job Description
Summary
- The department reserves the right to close this position and/or make updates to the position description below as deemed necessary.
King County Department to Public Defense (DPD) seeks to fill one Career Service vacancy as an AdministratorIII for Travel and Trainingsupport in the Directors Office.
TheAdministrator for Travel and Training plays an integral support role in the department and contributes to the service of our clients. It is critically important that our department meet the training needs of our staff communicate training offerings and track and provide continuing education credits for attorneys mitigations specialists and other professional staff. Training also includes organizing staff together for a onetime per year gathering a significant logistical and administrative task.
The person in this position must provide project management support by proactively monitoring tasks timelines and communicationsrelated resources for department and divisions; attorneys paralegals legal assistants mitigation specialists investigators and other administrative staff. It is critical that the person in this position engage as a collaborative team member on various projects providing valuable administrative support.
This position will report to the Department Deputy Director.
The successful candidate is dedicated to our collective mission to defend the most vulnerable and marginalized members of our community.
We value diversity and aim for our team to reflect the communities that our clients call home.WHY JOIN DPD
The King County Department of Public Defense (DPD) provides high quality legal representation to indigent clients in felonies misdemeanors juvenile defense family defense (dependency cases) involuntary commitment (mental illness) and sex offender commitment proceedings.
As an organization we work with the community:- To dismantle the systems that oppress our clients.
- To make the traditional systems that remain as restorative as possible.
- To advocate for pathways that will allow our clients to succeed.
We also advocate to reduce the harm and reach of the criminal legal system and civil legal systems that restrict our clients liberties and to address systemic racism. We strive to create a flexible workplace culture that is inclusive respectful and supportive premised on a shared antioppression framework. To learn more about DPD visit our website.
Job Duties
ESSENTIAL JOB FUNCTIONS AND DUTIES include but are not limited to the following:
Training Administration
- Plan schedule and communicate training events to DPD and applicable participants.
- Assist with gathering organizing and prioritizing future training needs.
- Make and track recommendations for training collaborate with other agencies (public and private) and community groups.
- Manage training space facilities room tech order food/ refreshments.
- Create and distribute weekly training newsletter and other announcements.
- Maintain travel budgets track attendance organize and maintain records solicit feedback.
- Track request and submit CLE credits to appropriate outside agencies.
- Attend and oversee each training event.
- Assist with ensuring access to training materials including but not limited to facilitating remote attendance at trainings recording trainings when appropriate and posting training materials to the collaborative SharePoint site.
- Take care of logistics of training including but not limited to registration arranging transportation setting up rooms assuring rooms are left in the same condition after the training ordering food and taking care of other needs of presenters.
- Track employee training records within PeopleSoft and the LEARN platform.
- Manage and maintain inhouse training facilities and equipment. Lead meetings concerning logistics with division staff for large scale trainings.
- Stay up to date on changes in policies for WSBA and NASW continuing education credits monitor and maintain reporting records for compliance in case of audits.
- Apply for continuing education credits for both attorneys and mitigation specialists and report attendance as needed to relevant agencies.
- Assist with the design of training evaluations to optimize use and increase participation. Create surveys summarize data collected and report to Directors Office staff.
- Serve as the liaison with HR concerning onboarding logistics including but not limited to setup and finalizing training agenda for the onboarding of cohorts.
- Coordinate communication via multiple methods concerning details application process and availability of inhouse trainings.
Travel Management
- Provides direct support to department and manages all aspects of travel; booking air and hotel register for events enter expenses and reimbursements.
- Provides guidance and advice for KC travel policy and procedure compliance technical expertise Concur Oracle. Screens requests maintain records prepare and distribute travel packets communicate with vendors.
- Resolves discrepancies reconciles charges communicates with travel department travel agency and finance department.
- Provides training and instruction on Concur and best practices.
- Reviews Concur and travelrelated operating procedures and policies for efficiency and effectiveness; recommends changes or improvements.
Annual Gathering
- Lead the coordination of departmentwide event research facility vendors presenters; collaborate on agenda coordinate supplies and technical requirements.
- Review contracts negotiate pricing budget monitor expenditures; communicate and disseminate event information; attendee tracking manage theme design dcor.
- Review and submit request for CLE credits for each event.
- Enter credits and distribute certificates after event.
Finance Responsibilities
- Plan and budget for trainings and events review contracts and fees for vendors presenters facilities supplies food and promotion materials process expense and reimbursements in Concur and Oracle in a timely and accurate manner assuring compliance with King County procurement policies
- Continuously aim for cost savings in travel management event management and training.
- Handle payment details reimbursement and track disbursements around trainings.
- Process reports in Oracle.
Other Functions:
- May supervise other staff.
- The Department reserves the right to assign additional duties in support of DPDs mission.
Experience Qualifications Knowledge Skills
REQUIRED QUALIFICATIONS:
- Bachelors degree and two or more years of experience providing project management and/or program coordination ORan equivalent combination of education and experience that clearly demonstrates the ability to perform the essential functions of the job.
- Have a valid Washington State Drivers License or the ability to travel throughout the county in a timely manner.
- Demonstrated clear and professionallevel writing ability and skill in communicating verbally including interviewing customer service and interpersonal skills.
KNOWLEDGE OF:
- General office procedures equipment and administration bookkeeping principles and banking procedures.
- Office software programs including word processing spreadsheet database and email.
ABILITY TO:
- Use communications skills that foster positive rapport with individuals from diverse backgrounds and various organizational levels.
- Maintain appropriate level of confidentiality relative to the job.
- Lift and carry boxes audio visual equipment and other supplies is required. (Occasional lifting is required to load transport and unload boxes of training materials and projection equipment for presentations at worksites throughout the county.
- Use office productivity tools such as Microsoft Office 365 (Excel Word and Outlook) document management and Internet search engines cameras video equipment and other relevant technology.
- Collaborate and work effectively in a teamoriented environment.
- Demonstrate organizational and timemanagement skills to proficiently prioritize tasks and meet deadlines within a dynamic and highly fastpaced environment.
- Have regular reliable and predictable attendance to support timeliness and followthrough on work items.
- Travel to assigned locations as needed.
- Demonstrate detail orientation.
The following qualifications are a plus:
- Experience with legal case management systems.
- Experience working in a law firm.
Supplemental Information
WHY KING COUNTY
At King County our work is guided by our True North and values. Our True North is what we aspire to: Making King County a welcoming community where every person can thrive.King County offers great benefits to include a pension plan holidays transit pass plus training and education opportunities to promote growth and development. Our focus is to provide our employees with work life balance.
ARE YOU READY TO APPLY
This opportunity to join DPD is open to all applicants. Please apply at be considered for this role submit the following items:- Completed King County application.
- A current resume.
- Cover letter detailing your background and what you can bring to the Department of Public Defense.
If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact our Talent Advisors at.
This recruitment will be used to create an eligibility pool to fill future Career Service vacancies over the next six 6 months.
Work Schedule and Location
DPD employees enjoy a flexible hybrid inoffice/telecommute workplace structure and this role should expect to work both in the office and remotely. Onsite reporting requirements are determined by the departments operational needs and may be adjusted accordingly.
DPD maintains physical offices in the following locations:- Dexter Horton Building 710 Second Avenue Seattle
- Jefferson Street Building 1401 East Jefferson Seattle
- Meeker Street Building 420 West Harrison Street Kent
Rotations of work location andpractice area and/or workflow are an essential function and can occur based on business need. This position will be located in our Dexter Horton Building.
The typical workweek is 40 hours per week Monday through Friday 8:00 a.m. to 5:00 p.m. This position is exempt from the provisions of the Fair Labor Standards Act and is not eligible for overtime.
DPD Policies
DPD Ethical Walls Policies and Procedureswill apply to employees such that if you work or have worked for one of DPDs divisions you may be ineligible to work in another division.
Outside Work Policy for Administrative Staffwill apply to employees such that you must receive approval from your supervisor and/or Managing Attorney before being permitted to engage in outside employment for compensation or volunteer.
Union Membership
This position is represented by Teamsters Local 117.
Forbes recently named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceComejointheteam dedicated to serving one of the nations best places to live work and play.
Guided by ourTrue North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principleswe are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
SALARY AND BENEFITS:
In accordance with RCW 49.58.110 this salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position. King County offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental vision flexible spending accounts life and disability insurance for employees and dependents; retirement and deferred compensation. For additional information please review the detailedsummaryofbenefits offered by King County.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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