Fuel Desk Coordinator

Join Our Team at Wheels Up

At Wheels Up were proud to be a global leader in ondemand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines we are committed to making private air travel safe reliable and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.

And it doesnt stop at private flights. Wheels Up also provides freight services safety and security solutions and managed services to individuals businesses government agencies and more. Regardless of how when or where you want to fly our mission is simple; deliver a premium personalized aviation experience for every customer.

We anticipate closing applications submissions for this role on 4/18/2025. If the deadline is extended we will update this job posting accordingly.

Your Key Responsibilities (Essential Functions)

• Work with Wheels Up pilots to dispatch fueling plans optimized for fuel burn and cost savings
• Create training for pilots and operational teams to maximize fuel savings for daily operations
• Ensure pilots are setup and have access to all updated fuel airport and FBO information on their trip sheet or via solicited calls
• Understand all of Wheels Ups fuel management system capabilities and use them effectively as well as suggest any process enhancements based on daytoday operations
• Ensure the fuel management systems fuel pricing and airport/FBO fees data is up to date and accurate by working with Wheels Ups Procurement team and on occasion Wheels Ups business partners
• Work with the fuel management program and the Accounting team to reconcile fuel charges
• Coordinate with Wheels Ups business partners in providing operational dynamic datasets
• Field any day of service requests from Wheels Ups business partners
• Act jointly with Wheels Ups FBO Operations team on any case resolution with our business partners
• Ensure pilots and aircraft have the correct active payment methods and track accordingly

What You Bring to the Table: Education & Certification Requirements

Were looking for someone who has a unique mix of experience skills and passion for what we do:

• Experience in the airline charter or fractional corporate aviation industry
• High School Diploma or GED required
• Knowledge of business jet performance capabilities
• Excellent prioritization and coordination skills in a fastpaced environment
• Creative problem resolution skills
• The ability to develop and maintain longterm relationships with internal and external customers
• Must be able to work in a team environment
• Excellent written and verbal skills
• Proficient in Microsoft Word Excel and PowerPoint

The Extras We Value (Preferred Requirements)

While not mandatory here are some additional things that would make you stand out:

• Bachelors degree in aviation or equivalent experience
• 1 years FAR Parts 91 121 or 135 experience preferred

What We Offer: Salary Range & Benefits

At Wheels Up we believe in fair compensation based on experience skills and qualifications. The salary for this role ranges from $55000 $60000 depending on a variety of factors. We dont typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally you may be eligible for a discretionary annual incentive program which rewards individual and organizational performance.

We also offer a range of benefits designed to support your wellbeing and personal life including:

• Tuition Reimbursement
• Competitive 401(k)
• Comprehensive Medical Dental and Vision Insurance
• Complimentary access to mental health and wellness counseling through Spring Health
• Financial planning assistance through WellCents
• A variety of additional programs and services in support of your total wellbeing

Everyone is welcome here

Each of us is unique and thats what makes us amazing. We believe theres power in bringing people with different backgrounds points of view and life experiences together. So bring yourself and your best ideas.

Wheels Up is committed to a policy ofequal employment opportunityfor applicants and employees. It is our policy to apply recruiting hiring training promotion compensation and professional development practices and make all other employment decisions without regard to actual or perceived race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability genetic informationor any other characteristic protected by federal state or local laws regulations or ordinances.

Because when we feel safe and comfortable being ourselves theres no limit to what we can achieve.

Need Accommodations

If you have a disability or are a disabled veteran and need assistance with applying please reach out to us at Simply include Accommodation Request in the subject line so we can quickly address your needs.

We look forward to learning more about you and how you can contribute to the Wheels Up journey!