Accounts Payable Payroll Specialist
Accounts Payable Payroll Specialist
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Job Description
The Accounts Payable and Payroll Specialist is responsible for managing the companys accounts payable and payroll processes. The ideal candidate will be detailoriented highly organized and capable of collaborating across departments to ensure efficient financial operations. In addition to A/P and payroll this role will manage expense reporting reimbursements and tax filings while maintaining compliance with applicable regulations.
Accounts Payable:
Process code and enter vendor invoices while ensuring accuracy and compliance with company policies.
Route invoices for approval and ensure timely processing of vendor payments.
Manage purchase order processing and vendor account reconciliation.
Track all payments and expenditures including invoices purchase orders payroll and statements.
Handle vendor inquiries and resolve discrepancies in a timely manner.
Maintain and verify customer sales tax status including managing sales tax exemption certificates.
Prepare and process state sales tax filings and payments.
Generate and distribute 1099 forms at yearend.
Payroll:
Collaborate with HR to review and ensure all payroll changes in ADP Workforce Now are accurate and timely.
Process biweekly payroll efficiently and accurately.
Address payrollrelated inquiries and resolve discrepancies.
Ensure compliance with federal state and local payroll and tax regulations.
Manage multistate payroll taxes and register business in new states as needed.
Oversee expense reporting and process reimbursements for expenses incurred by employees via payroll.
MonthEnd Close & Reporting:
Perform monthly general ledger account reconciliations for payroll and accounts payable.
Assist Finance and HR with audits compliance reporting and regulatory filings.
Contribute to the reporting of overall people costs in collaboration with Finance and HR.
Provide support for financial analysis and special projects as required.
Qualifications :
Associates degree in Accounting or a related field or equivalent experience.
At least 3 years of experience in accounts payable payroll processing and financial reconciliations.
Advanced proficiency in Excel.
Experience with ADP Workforce Now.
Exceptional organizational and timemanagement abilities.
Strong collaboration skills and the ability to work effectively across departments.
Proactive problem solver committed to accuracy and continuous improvement.
Knowledge of sales tax payroll tax and multistate payroll regulations.
Additional Information :
What We Offer
- A financially strong growthoriented organization with leadership support for marketing innovation.
- The opportunity to build and scale a modern marketing function within an established industry leader.
- A dynamic forwardthinking environment where your ideas and expertise will influence the companys future.
- Competitive compensation comprehensive benefits and opportunities for career advancement.
- Hybrid work arrangement for Rochesterbased employees flexibility and worklife balance.
Salary: $55000 $60000
Location: This position is based in Rochester NY. Candidates must be able to work in the office three days a week.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
