2025-26 Front Office Secretary
2025-26 Front Office Secretary
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
JOB GOAL:
Supports an organization or department by performing secretarial and clerical services for school locations. Assist management with administrative tasks such as tracking and compiling information of interest.
Duties of this position include but are not limited to the following:
- Provides general clerical and secretarial support for programs and projects.
- Prepares various reports detailing the administrative information handled by the position. Prepare basic correspondence; order supplies and cover telephones for school location.
- Assists HR and finance team by using Microsoft excel google spreadsheets and similar platforms.
- Identifies issues or problems and seek assistance from higher level personnel or management.
- Prepares and maintains a variety of reports records correspondence and files related to assigned service activities and operations; provides for appropriate research and compiles reports as needed.
- Provides secretarial and clerical support performing such duties as scheduling meetings and appointments compiling data for reports making travel and accommodations arrangements for staff.
- Composes prepares types copies files processes mails and/or transmits various routine documents which may include forms correspondence memos presentation materials reports and other documents.
- Maintains efficient recordkeeping systems.
- May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures process invoices process payroll reconcile accounts and prepare related financial records and reports.
- Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
- Receives and responds to basic inquiries routine requests for assistance and concerns from other District departments schools agencies organizations professionals and the public.
- May perform specialized duties particular to the assigned department.
- Attends staff committee and District meetings as required.
- Attends training meetings seminars and/or workshops to enhance job knowledge and skills.
- Performs other related duties as assigned or directed.
MINIMUM QUALIFICATIONS:
High School Diploma (or GED or High School Equivalence Certificate)
Bilingual preferred not required
PERFORMANCE APTITUDES:
Active LearningUnderstanding the implications of new information for both current and future problem solving and decisionmaking.
Active ListeningGiving full attention to what other people are saying taking time to understand the points being made asking questions as appropriate and not interrupting at inappropriate times.
Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.
Learning StrategiesSelecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
Mathematics Using mathematics to solve problems.
MonitoringMonitoring/Assessing performance of yourself other individuals or organizations to make improvements or take corrective action.
Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
Science Using scientific rules and methods to solve problems.
SpeakingTalking to others to convey information effectively.
WritingCommunicating effectively in writing as appropriate for the needs of the audience.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Indoors Environmentally Controlled
Indoors Not Environmentally Controlled
Outdoors Exposed to Weather Physical Proximity
Created 03/10/2020
Employment Type
Full-Time
