Program Assistant I - Petroleum Engineering Department
Program Assistant I - Petroleum Engineering Department
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Job Description
Department Information
- Make a difference in higher education!Colorado School of Mines is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving technologybased society. Mines was selected by the Colorado State Legislature as the states first exemplary institution of public higher education due to our high degree of responsibility and capability with regard to academic and administrative functions.MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:
Colorados oldest public university Mines is located in Golden Colorado at the gateway of the Rocky Mountains 13 miles west of downtown Denver and 21 miles south of Boulder.- Medical Dental and Vision Insurance
- Generous vacation and sick leave plus 13 paid holidays
- State pension plan (PERA)
- Parental Leave
- Reduced cost tuition for employee and family members
- Life and Disability Insurance
- Professional growth and training opportunities
- Access to technology and equipment
- Colorado State Employee Assistance Program
- Access to a worldclass recreation center
- Interaction with an international population and cultural events
- BenefitHub state employee discount program
- RTD EcoPass
Description of Job
The Petroleum Engineering department at the Colorado School of Mines (Mines) is hiring for a Program Assistant I to join their team!
This position provides administrative and financial assistance to the department. Financial responsibilities include reconciliation of accounts reallocation of procurement card purchases application of daily expenditures to corresponding budgets preparing journal entries payroll reallocations and budget transfer requests to be processed at the controllers office. Position analyzes historical expenditure data manages a budget for Teaching Assistants (TAs) and 1st year PhD support account. Position manages administrative aspects of a departments graduate and undergraduate programs. Position will be responsible for managing the website and updating marketing materials as well as providing writing and editing skills for completion of the department newsletter. Position provides broad administrative support to department such as assisting with student inquiries and requests course scheduling and updating the course catalogue managing administrative aspects special programs such as the seminar or short course series. Other duties include report writing managing accounting associated with department research activity managing administrative aspects of departmental hiring programs managing overseeing and supervising student employees serving as a resource for department public relations coordinating conference room and laboratory access as well as office space and building access assisting in departmental fundraising activities and managing departmental web and social media presence.
Duties include:- Administrative support and office management
- Department accounting and financial analysis
- Student services administrator
- Human Resources forms management
- Reports on ABET accreditation and other items
- Technical specialist and administrative support for Department Head
- Other clerical duties
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H4R1XX PROGRAM ASSISTANT I
MINIMUM QUALIFICATIONS:
Experience Only:Four 4 years of relevant experience in an occupation related to the work assigned to this position including work in communications managing and organizing information must be able to manage competing priorities have familiarity with marketing and outreach.
OR
Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four 4 years. TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT)
Necessary Knowledge Skills and Abilities:
- Strong interpersonal and communications skills; ability to analyze investigate and solve problems.
- Proficiency in coordinating resources managing complex budgets and establishing priorities.
- Experience in webpage management social media engagement and content creation.
- Demonstrated ability to be detailoriented work in a teamoriented environment as well as independently and adapt to change in the workplace.
- Commitment to creating an inclusive environment and demonstrated ability to work effectively with postsecondary students faculty and staff of diverse backgrounds.
- Ability to be sensitive to the needs and concerns of faculty staff and students and other members of the University in a manner that is professional objective and easily understood.
- Experience using computer applications software tools databases including Workday Microsoft Word Excel Outlook PowerPoint OnBase and other relevant technologies.
PREFERRED QUALIFICATIONS:
Education in business management communications marketing or closely related field.
Supervisory experience.
Experience planning and executing events
Experience with the design and creation of newsletters brochures and other branded materials.
Prior relevant state experience
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.
Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten 10 calendar days from your receipt of notice or acknowledgement of the Departments action.
For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at InformationColorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age sex gender (including gender identity and gender expression) ancestry creed marital status race ethnicity religion national origin disability sexual orientation genetic information veteran status or current military service. Further Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines commitment to nondiscrimination equal opportunity and equal access is reflected in the administration of its policies procedures programs and activities and in its efforts to achieve atalentedstudent body and workforce.
Through its policies procedures and resources Mines complies with federal law Colorado state law administrative regulations executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequalityor concerns for safety.
Are you looking for an inspiring missiondriven workplace where you can contribute to solving the worlds problems and educating the next generation of change makers Are you an individual who values arich and vibrantdiverseand inclusivecommunity where our different perspectivesandexperiences enrich the educational and work experience
Look to Mines.
Employment Type
Full-Time
