Executive Assistant
Executive Assistant
Posted on :
12-04-2025
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1 Vacancy
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Job Description
Womens Health Arizona is seeking a highly organized and proactive Executive Assistant/Executive Coordinator to provide highlevel administrative support to the CSuite. This role is responsible for managing executive schedules preparing presentations handling confidential communications and ensuring seamless office operations. The ideal candidate is detailoriented adaptable and thrives in a fastpaced environment.
Executive Support
- Provide direct administrative support to the CSuite managing calendars scheduling meetings and coordinating travel arrangements.
- Prepare and edit correspondence reports and presentations including PowerPoint presentations for executive and shareholder meetings.
- Facilitate communication between executives internal teams and external stakeholders with professionalism and confidentiality.
- Track and prioritize action items ensuring timely followups on executive directives.
- Assist in coordinating executivelevel projects and initiatives as needed.
Office Operation Management
- Oversee daytoday office operations ensuring a wellorganized efficient and professional work environment.
- Order and manage office supplies paper food and other necessities maintaining inventory levels.
- Receive sort and distribute mail promptly to the appropriate recipients.
- Coordinate catering breakfast lunch and dinner arrangements for meetings and executive gatherings.
- Serve as the primary point of contact for office vendors and service providers.
- Support facility management needs including scheduling maintenance and ensuring common areas are organized.
- Maintain organized filing systems for documents and records ensuring easy retrieval of information
Event & Meeting Coordination
- Organize and prepare materials for executive meetings including agendas and presentations.
- Assist in planning and executing company events board meetings and leadership offsites.
- Take detailed meeting minutes and distribute action items as needed.
Requirements
Qualifications & Experience
- 7 years of experience as an Executive Assistant Administrative Assistant or Office Coordinator preferably supporting Clevel executives.
- Experience in healthcare or multisite organizations preferred.
- Proficiency in Microsoft Office Suite particularly Word PowerPoint Outlook and Excel.
- Experience managing office operations ordering supplies and handling vendor relationships.
- Event planning and coordination experience.
- Strong organizational and timemanagement skills with the ability to prioritize multiple tasks efficiently and ability to exercise independent judgment
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with discretion and professionalism.
- Selfstarter with a proactive approach to problemsolving and process improvement.
Work Environment & Schedule
- Hybrid work schedule. Onsite Monday Thursday at the Phoenix Corporate Office. Flex remote on Fridays.
- Fastpaced teamoriented environment with direct engagement with executive leadership.
- Interim afterhours availability may be required as needed.
Employment Type
Full-Time
Key Skills
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