Executive Assistant Travel Logistics
Executive Assistant Travel Logistics
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Job Description
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Axle Informatics is a bioscience and information technology company that offers advancements in translational research biomedical informatics and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science software engineering and program management we focus on developing and applying research tools and techniques to empower decisionmaking and accelerate research discoveries. We work with premier research organizations and facilities including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations.
Benefits We Offer:
- 100 Medical Dental & Vision Coverage for Employees
- Educational Benefits for Career Growth
- Paid Time Off (Including Holidays)
- Employee Referral Bonus
- 401K Matching
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
Job Description:
The Executive Assistant Travel & Logistics is an essential partner to Axles executive team. This individual will play a key role in supporting executive operations while gaining exposure to a wide range of business functions. The right candidate will bring agility reliability and curiosity to this dynamic role.
Responsibilities:
- Coordinate endtoend travel arrangements across the organization including flights hotel bookings transfers and activity reservations.
- Streamline Axles travel management process into a centralized efficient system that maintains accurate records and expense documentation.
- Leverage AI tools and platforms to optimize administrative workflows including calendar management data organization and travel planning
- Stay current with emerging technologies to enhance efficiency and support executivelevel operations
- Display excellent organizational skills to structure daily schedules manage project timelines and prioritize executive needs.
- Schedule meetings prepare agendas and document resulting action items
- Assist with tactical and thoughtful written and verbal messaging to ensure consistent and quality dialogue with stakeholders.
- Manage access to key stakeholders by screening communications prioritizing inquiries and coordinating schedules to ensure optimal time management.
- Provide highlevel research support on industry trends key stakeholders and emerging growth opportunities to aid executive initiatives.
- Adhoc Support: Provide general administrative support and assist with any other tasks or projects as needed by the executive.
Qualifications:
- Bachelors degree in Business Administration Communications or a related field (or equivalent experience)
- 3 years of experience arranging travel and supporting seniorlevel executives in a corporate environment
- Strong written and verbal communication skills demonstrated time management skills and professional and polished demeanor
- Familiarity with AIdriven platforms and a willingness to explore new tools to improve workflow
- Strong organizational critical thinking and problemsolving skills.
- Selfstarter with the ability to anticipate needs take initiative and operate with a high degree of autonomy
- Ability to manage multiple projects simultaneously and deliver on projects with conscientiousness of detail.
- Strong commitment to ethical conduct and integrity.
- Must be willing to work in our Rockville Maryland office. This is not a hybrid position.
The diversity of Axles employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassmentbased age race gender religion national origin disability marital status covered veteran status sexual orientation status with respect to public assistance and other characteristics protected under state federal or local law and to deter those who aid abet or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact
Disclaimer: The above is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job. This is not restricted as a complete list of all skills responsibilities duties and/or assignments required. Individuals may be required to perform duties outside of their position job or responsibilities as needed.
This role has a marketcompetitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidates experience qualifications skills and location.
Salary Range
$85000 $105000 USD
Employment Type
Full Time
