Accounts Payable Coordinator

Do you have passion for numbers

Join a company that truly impacts others!

Hope Media Groupis a multibrand ministry. Every story we share every event we host and every song we play is done to engage people to love Jesus serve others and spread Hope. Hope Media Group the home of KSBJ WayFM Vida Unida and NGEN radio.

We invite you to apply for our Accounts Payable Coordinator position in Houston TXand be a part of our growing ministry to Love Jesus Serve Others and Spread Hope. Our team describes our environment as fun encouraging collaborative engaging caring familyoriented and friendly. We would love for you to join us and be part of what God is doing in our ministry! This is an onsite position.

Job Summary:

The AP Specialist will report directly to the Accounts Payables & Payroll Manager and will be responsible for coding and entry of all expense functions and support to accounts payables processing and payroll. Maintain the Purchase Order/Encumbrance system vendor database billpay application and accounts payable subledger.

Essential Functions

Accounts Payable:

Requisitions and Purchase Orders

• Review and convert requisitions to purchase orders
• Monitor and update open purchase orders/encumbrances
• Ensure account coding and classifications are accurate to meet fund accounting needs
• Advise budget managers on vendor terms payment methods and how to optimize working capital

Expense processing:

• Responsible for accurately reviewing and coding invoices into Ramp (billpay application)
• Determining proper accounting coding and GAAP accounting treatment for transactions
• Work with department managers to ensure proper approval and account coding
• Monitor timing of invoices due dates to ensure timely payment
• Adhere to the companys payment process and terms
• Reaching out to vendors to resolve business issues persuade them to convert to HMG optimal payment terms ana manage vendor relationships
• Process recurring transactions leases and employee reimbursements

Vendor management:

• Assist with new vendor setup in Ramp/Sage Intacct
• Responsible for Vendor maintenance and compliance to 1099 and organizational guidelines
• Assist in preparation & processing annual 1099s

Ramp credit card & workflow administrator:

• Manage account and cardholder assignment
• Manage workflows for changes in approval process
• Keep up to date with version updates and rollout of new processes
• Working directly with all budget managers on coding routing and reimbursement
• Verification of coding receipts and approvals in expense submissions in Ramp.
• Train all employees in the use of Ramp using video/onsite/oneonone presentations
• Act as helpdesk for any questions and resolutions in Ramp from employees or vendors

Other Accounting Processes:

• Crosstrain and act as backup in Payroll Processing and Accounts Payable Processing
• Process and work closely with HR to ensure accurate timely and regulatory compliant payroll process and reporting
• Ensure timely and accurate filing of payroll W2s
• Cash Receipts onsite deposits Part of the onsite deposits process and ensure they are deposited at the bank on a timely basis
• Ensure adherence to organization policies and procedures
• Report track key performance indicators and manage HMG working capital impacts of accounts payable aging and payment methods to optimize HMG cash flow
• Complete general accounting reconciliations and problem solve financial and accounting differences
• Advising on process and system improvements
• Assist in annual audit and other compliance requests
• Assist in other accounting functions as needed

Demonstrated Faith:

• Pray for coworkers in team meetings or with donors/listeners as needed
• Participate in Support Drives as needed
• Participate in ministry wide Christian bible studies
• Attend weekly Hope Huddle and team meetings for prayer and devotions
• Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ. Maintains a courteous Christlike attitude in dealing with people within and outside of the organization

Requirements and Qualifications:

Education:

Bachelors degree in accounting or equivalent experience 11 in similar Accounts Payable position.

Experience:

Minimum 35 years accounts payable experience

Knowledge Skills and Abilities:

• MS Excel proficiency advanced
• Experience in billpay applications complex accounting systems project management and team communication Ramp / Sage Intacct / Wrike / Teams / Bloom
• Understanding and forwardthinking in technological advancements including AI as it relates to the position
• Strong administrative and organizational skills
• Effective communication skills
• Ability to maintain confidentiality
• Must be a Christian with a strong demonstrated commitment to follow the teachings of Jesus Christ
• Possesses a genuine concern for all people and capacity to relate with all people in a sensitive respectful way
• Must be an active member of a Bible believing local church
• Ability to offer Christian prayer in group settings

Supervisory Responsibilities:

• None

Working Conditions and Environment

Travel:

• N/A

Nights/Weekends/Holidays:

• N/A

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately loudly or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound. Repetitive motion. Substantial movements (motions) of the wrists hands and/or fingers. Light work. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time the job is rated for light work. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading

FullTime Benefits Offerings:

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Savings Accounts
• Short Term Disability/Long Term Disability
• EAP (Employee Assistance Program)
• Paid Time Off
• Service Days
• Paid Holidays
• 403B Retirement
• Group Life Insurance
• Legal Shield/Identity Theft Protection