Center Administrator Stem Cell Institute
Center Administrator Stem Cell Institute
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Job Description
Current Employees:
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The Department of Interdisciplinary Stem Cell is currently seeking a full time Center Administrator to work in Miami. The Center Administrator oversees the management and administrative support functions. The incumbent on this role works with leadership to meet the needs and ensure that the organizational structure is operational. Moreover this employee develops short and longterm plans for financial forecasting budgeting and management human resources facilities and research and grant funding. Additionally the incumbent assumes responsibility for developing and expanding programs for scientific research preventive medicine medical and vocational rehabilitation and community health and welfare.
CORE FUNCTIONS
- Provides leadership with the identification of obstacles that impede the centers progress and develops administrative vehicles to overcome these obstacles.
- Assists in developing substantive changes in institutional policy and procedure and familiarizes faculty staff and constituents with these.
- Directs the communications media relations and public information programs designed to further the mission of the Center.
- Coordinates medical communications to maintain accuracy and consistency.
- Works with the Centers faculty and staff to identify key issues and strategies and incorporates these in an effective and consistent public relationship program.
- Meets the centers faculty and staff on a routine basis to keep abreast of research treatment and academic activities.
- Develops and maintains media contacts and scientific media in local regional national and international markets.
- Assists in generating evaluative data on special and target programs and develops administrative solutions to ensure their seamless operation.
- Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
- Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be allinclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelors degree in relevant field
Experience:
Minimum 5 years of relevant experience
Knowledge Skills and Attitudes:
- Ability to direct manage implement and evaluate department operations.
- Ability to establish department goals and objectives that support the strategic plan.
- Ability to effectively plan delegate and/or supervise the work of others.
- Ability to maintain effective interpersonal relationships.
- Knowledge of business and management principles.
- Commitment to the Universitys core values.
DEPARTMENT ADDENDUM
Department Specific Functions
- Strategic Administrative Leadership:
- Provide executivelevel administrative support to the Institutes Director and leadership team ensuring smooth and efficient daytoday operations.
- Lead and manage the administrative team developing workflows procedures and best practices for effective management.
- Assist in the development and of strategic initiatives and longterm goals.
- Serves as administrative delegate for the Director of the Interdisciplinary Stem Cell Institute in their absence.
- Regularly Liaise communications from leadership to faculty and staff as needed.
- Financial & Budgetary Management:
- Oversee the preparation and management of the Institute budget including forecasting analysis and financial reporting.
- Monitor spending on research projects ensuring compliance with grant requirements and institutional policies.
- Collaborate with finance teams to ensure appropriate allocation of funds for lab equipment resources and personnel.
- Provide financial guidance to the leadership team on grant funding opportunities and longterm financial planning.
- Regularly monitors and analyzes financial performance preparing reports and forecasts for leadership.
- Prepare and monitor financial impacts of RVUs insurance reimbursements and costs of clinical operations to ensure annual UHealth metrics are met.
- Research & Grant Support:
- Assist faculty and researchers in preparing grant applications ensuring accurate budgeting compliance with grantor requirements and timely submission.
- Monitor ongoing research grants coordinating progress reports and financial reports for funding agencies.
- Act as a liaison between faculty research staff and institutional offices for research compliance and reporting.
- Human Resources & Personnel Management:
- Initiates all job postings promotions and compensation adjustments for all faculty and staff. Manage recruitment hiring and onboarding processes for staff and faculty in the department including visas job postings promotions and compensation adjustments.
- Oversee the recruitment hiring credentialing and onboarding of administrative research and technical staff.
- Coordinate performance evaluations training and professional development programs for staff.
- Advise leadership and faculty on personnel matters including conflict resolution and policy compliance.
- Collaborate with HR and Faculty Affairs to ensure adherence to institutional policies and regulations for all employees.
- Regularly monitor and manage provider and investigator performance against UHealth and UMMSOM incentive plans.
- Operational and Space Management:
- Ensure the efficient operation of laboratories and research facilities by overseeing procurement maintenance of equipment and compliance with safety regulations.
- Work with laboratory managers and researchers to optimize resource use scheduling and collaboration within the institute.
- Manage monitor and allocate space for all researchers clinicians and providers ensuring compliance with UMMSOM and UHealth guidelines and policies.
- Compliance & Regulatory Oversight:
- Maintain awareness of relevant federal state and institutional regulations ensuring compliance in all areas of research finance and personnel management.
- Work closely with institutional research compliance officers to ensure the ethical and regulatory standards for stem cell research are met.
- Ensure departmental activities comply with all institutional state and federal regulations particularly in research and clinical studies.
- Maintain uptodate knowledge of compliance standards advising leadership on necessary updates or changes.
- External Relations & Collaboration:
- Foster relationships with external stakeholders including donors collaborators and government funding agencies.
- Support fundraising initiatives by providing administrative assistance for grant proposals donor relations and development activities.
- Coordinate communications with external research institutions and partners to promote collaborations and interdisciplinary research efforts.
Liaise with Development Officers in order to cultivate gift funding intended for research and clinical outcomes
The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.
UHealthUniversity of Miami Health System South Floridas only universitybased health system provides leadingedge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and subspecialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.
The University of Miami is an Equal Opportunity Employer Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
H16Required Experience:
Unclear Seniority
Employment Type
Full-Time
