Executive Assistant Human Resource

Castle Rock School District 401

Posted on : 05-04-2025

Employer Active

1 Vacancy

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Send me jobs like this

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Job Location

Castle Rock, CO - USA

Monthly Salary

$ 27 - 30

Vacancy

1 Vacancy

Posted on : 05-04-2025

Job Description

Position Type:
Administration/Executive Assistant/Human Resources

Date Posted:
3/31/2025

Location:
Castle Rock School District

Date Available:
04/30/2025

Closing Date:
04/16/2025

Executive Assistant Human Resources

The Executive Assistant Human Resources works closely with Superintendent Director of Finance and Payroll Specialist. The Executive Assistant Human Resources is the primary point of contact for all HR related questions and oversees all records associated with Human Resources including electronic and hardcopy records and retention. The Executive Assistant Human Resources assists staff in navigating HR processes including onboarding offboarding and certification requirements. This position has a responsibility for completing both state and federal reports.

FTE: 1.0 July 1 June 30
Days/Year: 260 (Estimated)
Hours Per Day: 8
$27.63 to $30.57/Hr
Open until filled with priority screening April 11 2025
This is a nonrepresented position

Duties and Responsibilities:

Oversee onboarding staff documents and staff databases:
Create and maintain documents spreadsheets and forms as needed
Maintain records of Certificated Staff including certification employee credits clock hours and continuing education (PD Enroller)
Maintain records of Classified Staff including qualifications certificates degrees employee credits clock hours and continuing education (PD Enroller)
Maintain essential employee records including contract updates assurance letters leave requests disciplinary files medical files and salary placement documentation including transfer of records between school districts
Draft documentation in preparation for terminations exit interviews and disciplinary conversations under the direction of the Superintendent
Manage the eVal system for certificated staff evaluations

Ensure completion of and compliance with state and federal reporting and documentation including:
S275
HR Budget
State and federal grants in EGMS
Serve as a resource for interpreting staff certification levels and
Upload other HR related information for compliance of OSPI state and federal statutes

Coordinate the hiring and onboarding for new employees utilizing the districts hiring platform (Frontline):
Create and post job descriptions
Edit/update forms and templates
Send forms and onboarding information to candidates
Manage the districts training platform (Vector/SafeSchools) platform for mandatory and recommended training
Manage and track candidate and staff data
Host inperson new hire orientations covering the Employee Handbook benefits and policy

Conduct background checks on and ensure fingerprinting for new and returning staff
Review fingerprinting and background check data
Compile and maintain accurate records

Assist Payroll Specialist with benefits management
Enroll and maintain employees on the employer side of programs used at CRSD (Frontline Skyward SEBB insurance DRS retirement training platforms school email etc.
Assist Payroll with staff personal benefit enrollment (SEBB insurance and DRS retirement)
Develop resource packets email templates and howto guides to encourage staff comprehension of and access to human resources benefits programs and information
Conduct periodic inperson work sessions reviewing HR information and processes

Assist as needed in compiling materials and perform data searches related to public records requests and audits

Regularly review and manage HR policies (Employee Handbook) and procedures to ensure alignment with local state and federal law

Interpret and apply HR policies and procedures under the direction of the superintnendent

Complete other duties as assigned

Minimum Qualifications:

AA Degree (may substitute for equivalent work experience)

Proficiency with a variety of computer applications including the Microsoft Office Suite (Excel Word etc. and Google Suite (Sheets Slides Documents); ability to learn new computer applications quickly

Strong work ethic and sense of integrity trustworthiness and ability to maintain a high level of confidentiality

Excellent verbal and written communication that promotes understanding of complex concepts

Knowledge of principles and processes for providing customer services and demonstrated ability to work in a positive manner with staff and other stakeholders

Independence and a demonstrated ability to effectively prioritize workload and work under pressure in an environment with multiple simultaneous tasks while maintaining a strong attention to detail

Strong knowledge of and/or ability to learn and apply state and federal HR laws

Preferred Qualifications:

Prior Human Resources experience
Prior knowledge of Skyward and Frontline systems
Experience working with people
Experience working in a school setting

Benefits

State Employees Benefits Board (SEBB) plans available for insurance
Dental and vision coverage included
Affordable premiums on other SEBB insurance through multiple plan options (medical AD&D life LTD and more)
School Employees Retirement System/Teachers Retirement System (SERS/TRS)
Sick leave: Up to 12 days per year (assuming FTE 1.0 will be prorated based on contract length)
Personal leave: Up to 3 days per year (assuming FTE 1.0 will be prorated based on contract length)
Holidays: 12 paid days
Vacation: Negotiable up to 20 paid days each year

Application Process:
CRSD will invite selected candidates for interviews who have submitted the following:
Completed online application form

Resume
Three current references

Interviews will continue until the position is filled. Hiring is contingent upon successful completion of all employment requirements including a background check.

Nondiscrimination Statement:
The Castle Rock School District #401 does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated groups listed in Title 36 of the United States Code.

The following employees have been designated to handle questions complaints or inquiries regarding our nondiscrimination policies:

Bryan Keatley Director of Operations Title IX Coordinator 600 Huntington Ave. S. Castle Rock WA. 98674;; email

Jeanne Foster Director of Student Services Section 504 & ADA Coordinator 600 Huntington Ave. S. Castle Rock WA. 98674;; email

Bryan Keatley Civil Rights Compliance Coordinator 600 Huntington Ave. S. Castle Rock WA. 98674;; email

Title IX inquires may also be directed toward the U.S. Department of Education Office for Civil Rights (OCR).
Information about the nondiscrimination and sexbased discrimination policies and grievance procedures and how to report a concern or complaint; visit our website at Policy 3205 SexDiscrimination Procedure 3205P1: Sex Discrimination and Sex Based Harassment of Students Prohibited Grievance Policy 3210 NonDiscrimination
The Castle Rock School District offers classes in several Career and Technical Education (CTE) program areas such Agriculture Sciences Computer Sciences Construction Trades and Technology and Sports Medicine and Nutrition under its open admissions policy. Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs.
Inquiries about the CTE programs can be directed to Julia Collins CTE Coordinator 5180 Westside Hwy. Castle Rock .

Employment Type

Full Time

Company Industry

Department / Functional Area

Administration

Key Skills

Apply Now

About Company

Castle Rock School District 401

Report This Job

Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.

Start Now

Dr.Job AutoApply

3X your job search with AutoApply's AI for faster dream job results.

Executive Assistant Human Resource

Castle Rock School District 401

Job Description

Employment Type

Company Industry

Department / Functional Area

Key Skills

About Company

Similar Jobs

Accounting Assistant

Finance Executive

Graduate Sales Executive

Supply Chain Executive

Trainee Sales Executive-Stoke

Trainee Sales Executive- Southampton

Marketing Executive - Digital Health

Graduate Sales Executive- Southampton