Administrative Operations Manager
Administrative Operations Manager
Posted on :
17-03-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 3915 - 4111
Vacancy
1 Vacancy
Posted on :
17-03-2025
Job Description
Job Description
- This position is open to Alaska Residents only.
Please check our residency definitionto determine if you qualify.Pay is based on the locationof the selected applicant; salaries will be discussed at the time of the interview.
Juneau:$4111.20 biweekly
Anchorage: $3915.20 biweekly
TheDepartment of Family and Community Services
Office of Childrens Services (OCS)is
recruiting for a fulltime Administrative Operations Manager 2 located in
Juneau or Anchorage Alaska.
What You Will Be Doing
The Administrative Operations Manager 2 (AOM 2 is part of a dynamic team in the Office of Childrens Services Directors Office. The AOM 2 is responsible for direction oversight and setting statewide policy controls and procedures for the OCS administrative budgetary and financial functions. The position is a part of the divisions senior management team which makes recommendations on division goals and policies regulations short and longrange planning and efficient management of division resources. The AOM 2 provides ongoing professional financial and administrative support and consultative services to the OCS central and four regional offices. The incumbent coordinates responses to legislative inquiries and works with the divisions legislative liaison to prepare fiscal notes. The AOM 2 sits on departmentwide committees and workgroups related to the development of crossdivisional administrative and programmatic projects.
Our Organization Mission and CultureTheOffice of Childrens Services strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued treated equitably and treated respectfully.
The Mission of the Office of Childrens Services is: Ensuring the safety permanency and wellbeing of children by strengthening families engaging communities and partnering with Tribes.
Everything we do is underpinned by our Core Values.Benefits of Joining Our Team
The Office of Childrens Services is committed to an organizational culture that values each team member. We are committed to building and sustaining a diverse equitable and inclusive work environment. We celebrate and value the diversity of our employees partners and families we serve.
Your first twelve months in the agency are probationary and considered a training period with formal virtual training and onthejob training with your supervisor and with other colleagues.
Fulltime benefits of this position include but are not limited to: Insurance Benefits; Retirement Benefits; Paid Leave; and twelve paid holidays per year. Please see the benefits tab on this posting for more information.
Working Environment You Can ExpectThis position is located in the Goldstein Building in vibrant downtown Juneau near Alaska State Capitol Building Court House Governors mansion State and City Museums and within walking distance to various Restaurants Coffee shops and Gift stores.
ORLocated in our Anchorage State Office in Midtown a central location to easily access all of Anchorage within a reasonable distance.For information on the Anchorage and/or Juneau communities (including schools hospitals housing) please review the Alaska Community Profiles.
Who We Are Looking For
In addition to the Minimum Qualifications below we are looking for a candidate with the following competencies:1. Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing justifying reporting on and executing the budget; and the relationships among program budget accounting and reporting systems.
2. Resilience: Deals effectively with pressure; remains optimistic and persistent even under adversity. Recovers quickly from setbacks.
3. Flexibility: Is open to change and new information; rapidly adapts to new information changing conditions or unexpected obstacles.
4. Team Building: Inspires and fosters team commitment spirit pride and trust. Facilitates cooperation and motivates team members to accomplish group goals.
5. Accountability: Holds self and others accountable for measurable highquality timely and costeffective results. Determines objectives sets priorities and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
6. Leadership: Demonstrated experience in managerial role with strong knowledge of leadership principles and practices. The incumbent is expected to provide guidance to a large group of staff with farreaching impacts in the administration of the divisions programs and budget.Special Note- All positions require valid ID and successful completion of a background investigation including fingerprinting and a criminal records check.
- The successful candidate may be required to attend multiple training courses normally located in Anchorage.
A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
To view the general description and example of duties for an Administrative Operations Manager 2please go to the following link: QualificationsAny combination of education and/or experience that provides the applicant with competencies in
- Administration and Management: Knowledge of planning coordination and of business functions resource allocation and production.
- Decisiveness: Makes wellinformed effective and timely decisions even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
- Developing Others: Develops the ability of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
- Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure costeffective support of programs and policies; assesses financial condition of an organization.
- Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
- Strategic Thinking: Formulates objectives and priorities and implements plans consistent with the longterm interests of the organization in a global environment. Capitalizes on opportunities and manages risks.
Equivalent to those typically gained by:
Any combination of preparatory postsecondary education and/or progressively responsible professional level experienceproviding administrative support to a business or organization business administration public administration finance banking accounting industrial relations marketing human resource management logistics and supply chain management or a similar business field.
Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom online selfstudy and onthejob) from accredited and unaccredited sources and longduration (such as a postsecondary degree) and shortduration (such as a seminar) programs.
Professional experience means work that is creative analytical evaluative and interpretive; requires a range and depth of specialized knowledge of the professions principles concepts theories and practices; and is performed with the power or right to decide or act according to ones own judgment.
Progressively responsible means indicating growth and/or advancement in complexity difficulty or level of responsibility.Additional Required Information
At time of interview applicant is requested to submit:
- A list of three 3 professional* references including daytime telephone numbers and email address; at least two 2 of these must be from a current or former supervisor.
- Professional is defined as a supervisor or an individual who has direct knowledge of your work performance.
Please read the below information carefully. This applies to your application submission.
LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
EDUCATION
To verify education is being used to meet the required minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application provided at the time of interview or if/when requested prior to scheduling an interview.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not already documented in your application please provide the employers name your job title dates of employment and whether fullor parttime. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
RECRUITMENT SCOPE
This position is open to Alaska Residents only. Please check ourresidency definitionto determine if you qualify.
MULTIPLE VACANCIES
This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
regarding the application process can be directed to the Workplace Alaska hotline at(toll free) or . If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the govermentjobs domains. For information on allowing emails from the governmentjobs domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.Contact Information
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to
For applicant password assistance please visit: specific information in reference to the position please contact the hiring manager at:
Marian Sweet
Division Director
Email: @alaskaRequired Experience:
Manager
Employment Type
Full-Time
Key Skills
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