Part-Time Administrative Assistant for Natural Sciences Math and Computer Sciences

Position Title: Part Time Administrative Assistant Department: Natural Sciences Math and Computer Sciences 1

Title of Immediate Supervisor/Leader to Whom This Position Reports: Chairs Natural Sciences Math and Computer Sciences

*Expected Daily Work Hours: 8:00am 3:30pm *Expected Weekly Work Schedule: Monday Friday 10 months

* College offices are normally open from 8:00 AM until 5:00PM Monday through Friday. However due to the nature of responsibility to the student body individual offices or departments may have operating hours that extend beyond this period and may include evening or weekend hours. Nonexempt employees will normally work 8 hours per (any hours in excess of 40 per week) for nonexempt employees is required to be approved in advance by the department supervisor. Exempt employees will typically work at least 40 hours per week and such additional time as may be reasonably required to fulfill the obligations of their position description. Such additional work may include evenings and weekends and should be described in this document.

Summary of this position:

Assist in clerical administrative and academic matters by organizing and managing a variety of tasks in a discreet and professional manner to two divisions located in Sutton Science Center the Division of Natural Sciences and the Division of Mathematics and Computer Sciences. This is a 10month position.

Minimum Qualifications Required: (please be specific and respond to every question; indicate none if not applicable)

Education required to ensure success in this position:

• High school diploma or equivalent required.

Experience required to ensure success in this position:

• Previous office experience working with many people especially in educational support setting desired.

Special skills knowledge and abilities:

• Proficient in use of Microsoft applications including Word Excel PowerPoint Publisher Teams and Outlook
• Ability to work well with others including a diverse range of cultures and backgrounds.
• Strong organizational skills with the ability to adapt and problem solve.
• Ability to perform basic math read write comprehend instructions and communicate effectively in written and verbal formats.

License certification or registration necessary:

• Valid Drivers License with no significant violations or atfault accidents in the past 3 years.

Physical requirements:

• Ability to navigate campus/public buildings and grounds.
• Ability to use a computer for an extended period of time.
• Employees must occasionally lift and/or move up to 30 pounds and regularly lift/move 510 pounds.

Environmental conditions:

• Professional office environment with interruptions and noise due to frequent visitors students staff and faculty.

Ability to operate the following vehicles or equipment:

• SUV or light duty truck.
• Standard office equipment: computer phone etc.

Primary duties and responsibilities Typically 7 primary duties comprised of 80 of the responsibilities):

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Order and maintain supplies and printer equipment.
• Provide clerical support for academic matters meetings and events
• Design and implement flyers brochures and newsletters.
• Prepare outgoing mail FedEx emails and other communications. Deliver and pick up mail daily from the Campus Post Office
• Schedule coordinate and manage various meetings and events for the divisions.
• Directly Supervise a student worker.
• Track division budgets including submitting purchase requisitions and reconciling purchases

Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive respectful learning environment for all staff faculty and students.

Leadership requirements:

• Does the person in this position directly supervise other staff/team members No

If yes how many

• Does the person in this position directly supervise studentsYes

If yes how many 1

This is a benefits eligible position! Please see more details about our benefits here: Statement:

Maryville College is an Equal Opportunity Employer. As a learning community our members include persons with a variety of interests backgrounds beliefs and nationalities which enriches the experience for all. The College embraces diversity and is committed to creating an inclusive and safe environment free from harassment and discrimination. Maryville College does not discriminate on the basis of race color gender ethnic or national origin religion sexual orientation age disability or political beliefs in the provision of educational opportunities employment practices or benefits.