Executive Assistant Fluent Japanese English language skills required
Executive Assistant Fluent Japanese English language skills required
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Job Description
Location:
Ditton ParkJob ID:
R0077696Date Posted:
Company Name:
HITACHI EUROPE LTD.Profession (Job Category):
Administration & FacilitiesJob Schedule:
Full timeRemote:
NoJob Description:
Our Company
Hitachi drives Social Innovation Business creating a sustainable society through the use of data and technology. We are a climate change innovator partnering with cities governments and companies to cut carbon. We are working to connect solutions with the help of Hitachis Green Energy and Mobility both physically and digitally to deliver netzero. The companys consolidated revenues for fiscal year 2023 (ended March 31 2024 totalled 8564.3 billion yen and approximately 268000 employees worldwide. For more information on Hitachi please visit the companys website at.
Hitachi Europe is made up of 5 legal entities in Europe (UK Germany France Italy and Spain). The total revenue for Hitachi Europe is approximately 180 million.
Hitachi Europe Ltd. is a social innovation company with headquarters based in Datchet England. The companys European operations employ over 550 people to deliver services and solutions to customers in several key business areas. The companys portfolio includes digital media products industrial components and equipment European procurement and sourcing research and design and information systems.
HEU is also responsible for managing a Shared Services Group that provides the Companys business units with a range of innovative and effective common services that deliver value create lean processes and support growth and development including HR IT Legal Finance Public Affairs and Business Development.
What youll be doing
We are seeking a proactive highly organized and detailoriented Executive Assistant fluent in Japanese and English to provide comprehensive administrative and strategic support to the Finance Director (FD) and Chief Strategy Officer (CSO). The ideal candidate will possess excellent communication skills cultural awareness and the ability to work effectively in a fastpaced multinational environment.
Key Responsibilities:
Administrative Support:
Manage and coordinate complex calendars ensuring optimal time management for the FD and CSO.
Schedule and organize internal and external meetings video conferences and appointments often across multiple time zones.
Prepare and edit correspondence reports presentations and other documentation in English and Japanese as required.
Organize travel arrangements including flights accommodation and itineraries ensuring seamless .
Handle expense reporting and reconciliation.
Working with the procurement team to raise purchase requisitions.
Billing of recharges to BU and other Hitachi Companies in collaboration with the Finance team.
Strategic Support:
Assist in the preparation of financial and strategic reports ensuring accuracy and alignment with corporate goals.
Translate documents and communications between English and Japanese to facilitate smooth interactions with stakeholders.
Support strategic projects by tracking deliverables deadlines and followups as directed.
Conduct research and analysis on market trends financial data and strategic initiatives to support decisionmaking.
General Office Management:
Maintain confidentiality of sensitive and proprietary information.
Ensure accurate recordkeeping and document management.
Proactively identify and resolve administrative challenges to support operational efficiency.
What you bring to the team
Were looking for a team player who is motivated by delivering great work and the Hitachi vision. The role will be a mixture of remotehybrid work with 3 days in the Hitachi Office.
The office location is Hitachi Europe Ltd Botanica Ditton Park Riding Court Road Datchet SL3 9LL
Essential:
Fluency in Japanese (native or nearnative proficiency) and English (both written and spoken).
Proven experience as an Executive Assistant or in a similar role supporting senior executives.
Strong organizational skills with exceptional attention to detail.
Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with collaboration tools (e.g. Teams Zoom).
Experience managing multiple priorities in a fastpaced environment.
Key Competencies:
Excellent Communication Skills: Ability to convey information clearly and professionally in both Japanese and English.
ProblemSolving: Capable of anticipating challenges and proposing solutions.
Proactive Mindset: Takes initiative and remains adaptable in dynamic circumstances.
Cultural Sensitivity: Appreciation and understanding of Japanese and international business norms.
Confidentiality and Integrity: Demonstrates trustworthiness and discretion.
Benefits Package
Along with a market competitive salary and discretionary bonus scheme employees have the option to work flexibly in line with our hybrid working model and we would be happy to discuss this with you during the hiring process.
Benefits Package
Company Funded Benefits
Market competitive salary and discretionary bonus scheme
Generous holiday entitlement with the option to buy up to an additional week per year.
A Holiday Banking scheme allowing you to bank untaken holiday to use another year.
Group Personal Pension
Private Medical Insurance
Employee Assistance Programme available to all employees
Personal Accident Insurance
Voluntary Benefits(funded by employee) including.
Cycle To Work scheme.
Gym Membership
Dental Insurance with option to include dependent children.
Health screening
Dining card
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesnt impact your ability to do the job including race colour religion sex sexual orientation gender identity national origin veteran or disability status. We are proud of Japanese heritage with our values expressed through the Hitachi Spirit:
Wa Harmony Trust Respect
Makoto Sincerity Fairness Honesty Integrity
KaitakushaSeishin Pioneering Spirit Challenge
If like us youre motivated by delivering first class services thrive in a fast paced and supportive environment and want to help Hitachi to drive social innovation wed love to hear from you.
Employment Type
Full-Time
