Operations CoordinatorT
Operations CoordinatorT
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Job Description
Description
Title: Operations Coordinator
Position Number:T
Hiring Unit: OFFICE OF THE PROVOST
Location: UH at Manoa
Date Posted: March 7 2025
Closing Date: March 21 2024
Band: A
Salary :salary schedules and placement information
Full Time/Part Time: Fulltime
Month: 11month
Temporary/Permanent: Temporary
Other Conditions: Position Description pending approval.
Duties and Responsibilities- *Assists in managing the operations for the University of Hawaiis leading speaker series (Better Tomorrow Speaker Series) which organizes public forums on issues of critical importance to Hawaii.
- *Works with the Series Director to advance the mission of the series by providing assistance in event promotion and logistics coordination.
- Serves as point of contact for Better Tomorrow Speaker Series by maintaining communications with vendors taskspecific contractors and community partners.
- *Assists in coordinating workflow directing tasks and reviewing work of student assistants.
- *Direct logistics for inperson and online events including venue booking catering guest lists registration AV setup and volunteer coordination. Supervision of event contractors staff and volunteers for inperson and online events e.g. caterers valet companies ushers etc.
- Assists with speaker communications and coordination including itinerary preparation ground transportation travel accommodations.
- Assists with payments processing budget reporting procurement of supplies and fiscal compliance.
- Manages online file organization and management including large AV files.
- Assists with database management supervise data entry and validation.
- Manages equipment inventory procurement of supplies and coordination of technical maintenance (e.g. computers cameras microphones).
- *Coordinates student communication assistants work in promoting events video recordings and podcasts including communications via social media and email
- *Monitors workflow for contractors who do video editing sound engineering graphics and web design.
- *Creates checklists and procedures for the series with the close supervision of Series Director.
- Works periodically on weekends and/ or evenings as needed to provide assistance at various Better Tomorrow Speaker Series Events.
- Other duties as assigned.
Minimum Qualifications- Possession of a baccalaureate degree in Communications Management Social Sciences/Humanities or related field and zero 0 year(s) of progressively responsible professional experience with responsibilities for project management event management communications; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Functional knowledge of principles practices and techniques in the area of project management event management and/or communications demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with project management event management and/or communications.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of project management event management and/or communications.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing spreadsheet and presentation software.
- Excellent writing skills experience writing memos summaries or promotional materials for a universitylevel audience.
- Excellent oral communication skills. Ability to represent the speaker series positively to elected officials donors UH officials and nonprofit leaders.
- Ability to work independently and autonomously but in close coordination with the director and small team of student assistants.
- Knowledge and experience with computer systems and essential business software including spreadsheets word processing and basic graphic design platforms.
- Capacity to manage complex multipart projects with varied timelines; strong organizational skills.
- Experience in event promotion or communications.
- Ability to work periodically on weekends and evenings.
- Knowledge of public policy problems in Hawaii including those related to housing the environment innovation social relations and the economy.
- Experience working with nonprofit organizations in Hawaii.
- Knowledge and experience with video editing photo editing and/or web design software.
- Familiarity with University of Hawaii policies and procedures.
To Apply:
Note: If you have not applied for a position before using NeoGov you will need to create an account.
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
1. Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three 3 professional references; and
4. Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted. Documents issued from an institution outside the United States of America require a coursebycourse analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.
NOTE: If multiple applications are received from the same candidate only the last one will be reviewed. Please do not include any selfidentifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. No late applications will be accepted.
Inquiries:Robert PerkinsonEEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
IC
Employment Type
Full-Time
