Administrative Support Assistant
Administrative Support Assistant
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$ 34800 - 50500
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Residence Life is seeking a dynamic and energetic individual to join the South/Pollock Area office as an Administrative Support Assistanttoserve as the first point of contact in person and via phone for the area office. Penn State and Residence Life is committed to and accountable for advancing diversity equity and inclusion in all of its forms. We embrace individual uniqueness foster a culture of inclusive excellence that supports both broad and specific diversity initiatives leverage the educational and institutional benefits of diversity and engage all individuals to help them thrive. The Residence Life Office is committed to the development of a safe and inclusive livinglearning community that fosters academic social cultural and personal growth. We strive to enable residents to develop respect and responsibility for themselves and their community. This job will report to an Office Manager and assist with providing administrative support to one Associate Director up to three Assistant Director and up to twelve Coordinators.
The successful candidatewill be responsible for the following:
Serve as the primary point of contact in person and via phone in the area office
Answer telephones greet visitors and take messages
Schedule appointments and make appropriate referrals to other offices
Open sort and distribute mail and post notices
Create an area oncall schedule for professional and paraprofessional staff and distribute it on a routine basis to various University offices
Assist in maintaining staff calendars
Post confidential information to the student conduct database and refer to the Office of Student Conduct as appropriate maintain Incident Report log assist in maintaining student files and records type related documents
Process room reservation requests and forward them for signatures
Inventory and order office supplies prepare paperwork for special purchases and assist staff with budgetary needs
Assist in special project work and run office errands.
Demonstrate a commitment to the development of a community where diversity and sustainability are valued
Education and Experience Requirments
This position requiresa High School Diploma or General Equivalency Diploma (GED) or higher
This is an 83.3 fulltime equivalency (FTE) job. Months off are mid to late May through mid to late July. Full Penn State benefits are included.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
Benefits for fulltime employees at Penn State include (visit for more detailed information):
Medical dental vision and retirement plans
Tuition discounts (including for a spouse and dependent children up to the age of 26
Generous vacation time and sick time
15 paid holidays/campus closure days
The Pennsylvania State University is committed to and accountable for advancing diversity equity and inclusion inall ofits forms.We embrace individual uniqueness foster a culture of inclusive excellence that supports both broad and specific diversity initiatives leverage the educational and institutional benefits of diversity and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position including all possible grades is:
$34800.00 $50500.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity affirmative action employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Employment Type
Full-Time
