Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 71986 - 86418
1 Vacancy
Job Description
Description / Position Overview
- Executive Assistant
We are seeking an experienced and highly motivated Executive Assistant to provide professional administrative support to our csuite executives in a dynamic and fastpaced environment. Thisspecial atwill role requires creativity exceptional communication and organizational skills a proactive mindset critical thinking an adaptive attitude and a high level of flexibility. As an Executive Assistant you will serve as a trusted partner to city leadership embodying the values of approachability transparency and proactiveness. You will act as a vital connection between the executive and a wide range of stakeholders including city departments community organizations business leaders and the media.
This position is ideal for someone who is an experienced scheduler thrives under pressure takes initiative to anticipate needs and maintains discretion while fostering open communication and professionalism. Youll enjoy a dynamic role where no two days are the same.
Work Schedule: This role requires inoffice presence Monday to Friday and frequent extended hours including evenings and weekends.Come explore the possibilities a career with the City of Colorado Springs can offer!
The City of Colorado Springs:Colorado Springs with an estimated population of 506646 occupies 195 square miles at the base of majestic Pikes Peak Americas Mountain and enjoys nearly 243 days of sunshine per year. Colorado Springs is the states largest city in terms of area and second to Denver in population. There are currently 375 miles of trails and over 150 parks within the city. The Citys Organizational Values are:
- Transparent Government
- Proactive Government
- Approachable Government
Colorado Springs is home to five military establishments including the Air Force Academy many colleges and universities the United States Olympic and Paralympic Committee Headquarters and Museum and over 50 different sports organizations. Colorado Springs is a thriving city and a leader in the aerospace defense and cybersecurity industries. It also has a diverse collection of nonprofit organizations and businesses with a large number of tourist attractions. The city has a thriving downtown a growing diversity distinct and unique neighborhoods and is experiencing an exciting evolution in its urban form and character. Recently Colorado Springs has been named as the 3rd Best Place to Live by the U.S. News and World Report Rankings. The City of Colorado Springs which is among the communitys largest employers is organized as a home rule CouncilMayor form of municipal government with a popularly elected Mayor and nine council members.
As an Executive Assistant you will:- Represent the City in a professional polite and courteous fashion.
- Serve as a scheduler and coordinate logistics for meetings events and other activities including arranging facilities catering and technology needs.
- Manage the executives daily schedule including planning coordinating and preparing for internal and external meetings events and travel.
- Manage one administrative staff member and coordinate closely with other executive assistants.
- Gather and prepare materials for presentations reports and special projects.
- Serve as a primary liaison between the office and both internal and external stakeholders.
- Track monitor and follow up on key tasks deadlines and events to ensure nothing is missed.
- Draft and prepare correspondence reports and other documents with impeccable attention to detail.
- Respond to and resolve inquiries complaints and requests with efficiency and diplomacy.
Knowledge Skills and Abilities:- Strong knowledge of modern office practices and software including Microsoft Office Suite (Word Excel PowerPoint and Outlook).
- Exceptional interpersonal skills and a demonstrated commitment to delivering outstanding customer service.
- Superior written and verbal communication skills with an emphasis on professionalism and accuracy.
- Proven ability to work independently exercise sound judgment and maintain strict confidentiality.
- Extraordinary organizational and multitasking abilities with a focus on producing timely and accurate work in highpressure situations.
- Sensitivity to community issues and the ability to navigate complex stakeholder relationships.
*Please note that this posting will remain open until the position is filled. It also may close early if a sufficient number of applications are received. Minimum Qualifications
- Bachelors degree from an accredited college or university with major coursework in a related area of study or related experience.*
- Five years of fulltime professional experience providing highlevel administrative support to senior leadership or executives including complex scheduling event and meeting coordination and travel management.
Preferred Qualifications
The following qualifications are not required but they are considered desirable. If you possess any of the preferred qualifications please include specific details in your application. This information may be used to identify a top group of applicants.
- Experience supporting elected officials
- Experience working in a government setting
- Possession of a relevant certification such as the Certified Administrative Professional (CAP) or Project Management Professional (PMP)
Additional Information
- Please contact Jeffrey Plunkett at for any questions about this position.
Equal Opportunity Employer
The City of Colorado Springs is committed to a culture that values our employees unique individual qualities and fosters an inclusive environment where people want to be.
The City of Colorado Springs offers additional compensation depending on the position area of assignment and specific job assignments including shift differential pay differential acting or lead special assignment hazard pay longevity cell phone allowance uniform allowance relocation awards standby call out compensatory time off tuition overtime extra duty incentive holiday premium proficiency and vacation sell back.
NOTE: This job announcement is not intended to include a complete listing of all responsibilities knowledge skills and abilities associated with the position.
The City does not sponsor applicants for work visas of any kind (including but not limited to F1 H1B or TN visas). Applicants must be currently authorized to work in the United States on a fulltime basis.
Apply to Join Our TeamCompleting your application in full including the entire work experience section will assist Human Resources in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.
Applicants may redact information from their resumes certifications transcripts or any other additional application materials that identify the applicants age date of birth or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.
We encourage candidates with outofstate credentials to inquire about expedited processing of Colorado licensing with the Colorado Occupational Credential Portability information can be found at the Colorado Department of Regulatory Agencies Licensing Portability page
Our Government Jobs application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes you may submit another application prior to the positions closing date and time listed in the job posting. HR will review the last application you submit for a position.
The Citys job classifications including physical demands and descriptions can be found on theColorado Springs Class Specifications page
You can view the status of your application on the City of Colorado Springs Careers page.To be notified of future career opportunities sign up for job alerts on the Job Alerts page.
Employment Type
Full Time
