Digital Disclosure Technologist - Internal

Job Posting: Digital Disclosure Technologist Posting Type: Internal

Posting date: April 9 2025 Closing date: April 23 2025

We invite online applications from our civilian members for one 1 position for Digital Disclosure Technologist.

Level 5A: $58950.00 through to $78600.00 2025 Salary Range)

PURPOSE OF POSITION

Under the direction of the Manager of Records the Digital Disclosure Technologist is responsible for the preservation handling redaction and disclosure of digital evidence including multimedia files audio communications videos and images for the purposes of criminal investigations and court disclosure; administers the retention and destruction of records and evidence within the Digital Evidence Management System (DEMS)

SUMMARY OF DUTIES AND RESPONSIBILITIES

• Monitors incoming requests from internal and external stakeholders for digital evidence and exports the multimedia files from the applicable systems.
• Applies redactions to the requested records and/or digital evidence and previews the redacted files to ensure accuracy prior to dissemination or disclosure; prepares and discloses requested records and/or digital evidence in a timely manner utilizing the applicable police/justice systems.
• Provides support to members requiring assistance in filling out requests for digital evidence.
• Discloses records and digital evidence through evidence to the Crown Attorneys office Provincial and Federal Courts or any other approved parties.
• Ensures the consistent use of file naming conventions and securely submits/uploads to the appropriate location or server; ensures standards for submissions are followed and corrects errors as required.
• Completes and maintains required documentation (i.e. notebook entries notices checklists etc. and/or reports concerning the handling and processing of all digital evidence; and maintains strict adherence to confidentiality and chain of custody to ensure the integrity of all digital evidence
• Liaises with officers regarding discrepancies or issues surrounding requested files; escalates to the Supervisor Digital Disclosure when direction is required. Prepares memos and sends copies with explanation for Court Administration as required
• Ensures a high level of security confidentiality integrity and compliance with legislation procedures and court orders.
• Conducts queries of systems such as the Records Management System (RMS) and Canadian Police Information Centre (CPIC) to determine the status of records and digital evidence for the purposes of retention or identifying eligibility for destruction.
• May be required to attend court trials and testify about the redaction accuracy and continuity of the digital evidence.
• Supports the development of training materials for the handling and administration of digital evidence; and may be required to present at training sessions as assigned by the Supervisor Digital Disclosure.
• Acts as subject matter expert and provides information to support the development of policies processes and procedures as needed.
• May be required to attend locations at or surrounding crime scenes or where accidents have occurred to recover digital evidence and ensure the security and continuity of such evidence.
• Assist in developing and maintaining an extensive standard operating procedure involving the seizure/acquisition and examination of digital evidence.
• Attend training and educational opportunities to maintain proficiency.
• Performs other related duties as assigned.
  
  

NOTE: The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the position title or those to be performed temporarily outside an employees normal line of work.

Knowledge

• Proficiency in reading writing communication and mathematics is required normally acquired through the successful completion of a two 2 year community college diploma in records and information management data quality justice administration or a related field. A combination of education and experience may be considered.
• A minimum of one 1 year of relevant customer service experience is required to interact with internal members of all ranks as well as members of the Crowns office and external agencies.
• Strong conflict resolution skills ability to resolve discrepancies or issues surrounding requested files is required.
• Knowledge of standardized procedures and processes proficient keyboarding skills data entry file management and document organization are required.
• Proficiency in using Microsoft Office programs including Word Excel PowerPoint and Outlook is required.
• One 1 year of relevant experience in legal or justice administration information management health care administration or a related discipline is preferred.
• Knowledge of the judicial system and related processes including rules surrounding disclosure and purging policies and procedures; knowledge of the judicial system court file handling legal and court terminology and police related agencies.
• Demonstrated aptitude to comprehend and apply legislation regulation procedure; ability to reference procedures and follow clear instructions in order to consistently perform functions and to comply with the Records Retention Schedule and the Municipal Freedom of Information & Protection of Privacy Act and disclosure protocols.
• High degree of attention to detail to identify errors or omissions under time constraints and ensure highquality work; ability to review and ensure accuracy completeness and integrity of information within a variety of databases reports and systems.
• Provides guidance and practical training to new and temporary employees as assigned. Ability to participate as an effective team member and to support and project values compatible with the organizations.

Abilities

• Works independently on tasks under the general direction and guidance of the Supervisor of Digital Disclosure; escalates unusual or nonroutine requests to the Supervisor for clarification and direction.
• Prioritizes and organizes daily activities according to established schedules and in adherence with existing procedures and legislative requirements and deadlines.
• Periods of prolonged sitting intense mental and visual concentration manual dexterity and attention to detail are required when reading redacting reviewing and handling records and digital evidence for disclosure retention or destruction.
• Work is performed in a standard office environment subject to occasional travel within or outside of the city of Brantford.
• Work is performed within a fixed schedule; may be subjected to unpredictable and time sensitive deadlines or interruptions from members and/or external contacts requesting information.
• Contacts may periodically be impatient or difficult requiring the incumbent to be diplomatic tactful and informative.
• Previews digital evidence and is regularly exposed to sensitive or distressing information while carrying out operational duties.
• Occasionally be required to work extended hours to meet deadlines or attend events.
• Ability to exercise good judgment and make good decisions.
• Ability to observe retain and prepare clear concise and accurate reports and operate general office equipment.
• Ability to communicate effectively with people at all levels of comprehension and to handle the public with courtesy and authority.
• Must be capable of handling multitasks produce work under strict and definitive deadlines.
• Ability to meet police security clearance requirements and to maintain a high level of confidentiality due to subject matter.
• Ability to meet testing requirements for the position including a psychological suitability assessment.

Skills

• Excellent time management and organizational skills; ability to prioritize workload and balance competing priorities.
• Ability to stay up to date with professional and personal skills development; maintain a commitment to selfimprovement with the ability to receive and apply feedback.
• Exceptional resiliency skills regularly watch and listen to digital evidence and will be exposed to sensitive or distressing information (e.g. watching police incidents that involve violence language people who are injured etc. as part of operational duties.
• Excellent listening skills are required to hear all details when redacting audio communications; ability to retain and recall large amounts of technical information.
• High degree of interpersonal skills to work collaboratively in a team environment to complete assignments problem solve and recommend changes to current processes systems and procedures.
• Ability to become proficient in police and justice information systems such as the Digital Evidence Management System (DEMS) Records Management System (RMS) the Canadian Police Information Centre (CPIC) system and SCOPE. Previous experience with RMS CPIC and/or DEMS is preferred.

Interested applicants are invited to complete an Internal Position Application Form and submit it electronically no later than Wednesday April 23 2025 at 4:00 pm.

Please click on the link below to upload the application with your resume/cover letter:

Apply to this Job

Personal information submitted will be used only for the purposes of this competition in accordance with the Freedom of Information and Privacy Act. The Brantford Police Service invites and encourages applications from all qualified individuals including from groups that are traditionally underrepresented in employment who may contribute to further diversification of our Service.