Receptionist
Receptionist
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1 Vacancy
Job Description
Job Description
The receptionist position is the first point of contact for the Student Success Initiatives (SSI) team on the second floor of Gilbert Place. Responsibilities of the position include greeting visitors answering a multiline telephone system for all of SSI bringing student concerns received to the respective departments within Student Success Initiatives.This position maintains current knowledge of university policies (example: FERPA) and provides appropriate and adequate responses to students parents and other internal and external patrons. Other duties include distributing and preparing outgoing mail managing incoming/outgoing shipments. The receptionist is responsible for effective calendar management and is also responsible for coordinating logistics for events on the second floor of Gilbert Place (including but not limited to creating calendars for individual multipurpose rooms giving tours confirming reservations with room reservation patrons. This position overall performs a broad range of administrative support duties as required to maintain office functionality.
A successful team member of Student Success Initiatives will:
Demonstrate great customer service as the first point of contact in the reception area. Provide effective programmatic or administrative support in a professional office environment. Attention to detail consistency and accuracy are critical elements to build confidence and trust with stakeholders across the university. This position must be proficient in utilizing various office software applications (example: Microsoft Office Banner etc. commonly used in higher education settings.
Has a professional and serviceoriented demeanor in all interactions with a diverse clientele. This position provides high quality customer service to a diverse group of constituents through excellent communication and interpersonal skills. Professional written and verbal communications are critical in the daily responsibilities of this position.
Is energized by a dynamic environment. This position will work with multiple stakeholders across the university. Staying informed of the changing environment around policy and procedures and providing guidance to others in administrative practices is crucial in this environment.
Required Qualifications
Excellent communication organizational time management problem solving and interpersonal skills.
Ability to work effectively with a diverse population including students faculty staff parents alumni and prospective students and their families.
Knowledge in MS Office applications (e.g. Word Excel and Outlook) and their Google application equivalents (e.g. Doc Sheets Gmail).
Ability to work with sensitive information and maintain high level of confidentiality by following FERPA university and college guidelines.
Excellent time management skills and the ability to prioritize work
Excellent written and verbal communication skills
Preferred Qualifications
Associate degree in related field or equivalent training and/or related experience.
Prior administrative experience working at Virginia Tech or in a higher education environment.
Knowledge and familiarity with university policies and procedures
Experience with Banner and/or other Virginia Tech applications
Experience in a higher education setting
Pay Band
3
Appointment Type
Regular
Salary Information
41000
Review Date
August 29 2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Lisha Farrierat during regular business hours at least 10 business days prior to the event.
Employment Type
Full-Time
