Accounting Assistant II -Treasurer-Tax Collector
Accounting Assistant II -Treasurer-Tax Collector
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 43680 - 60517
1 Vacancy
Job Description
Description
What We Offer
The County of Ventura offers an attractive compensation and benefits package that includes:
- New Hire/Retention/Referral Incentive: New hires may be eligible for a onetime New Hire Incentive up to 10 of the current annual base wage. (Subject to the applicable section of the SEIU 721 MOAArticle 38 Secs.
- Educational Incentive: An educational incentive of 2.5 for completion of an associates degree 3.5 for completion of a bachelors degree OR 5 for completion of a graduates degree.
- Bilingual Incentive: Based on the agency need proficiency levels by exam are $.69 per hour (Level I) $1.00 per hour (Level II) or $1.32 per hour (Level III).
- Vacation Accrual: New regular fulltime employees shall accrue approximately 14 days of vacation a year for the first 5 years of service; vacation accruals increase atand 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
- Annual Leave Redemption: After 14560 hours of continuous County service an employee may elect to cash in or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
- Sick Leave: Full time regular employees accrue 3.08 hours of sick leave per pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 biweekly pay periods.
- Deferred Compensation: Eligible to participate in the Countys 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00 match on your 401(k) contributions.
- Health Plans: You are afforded an annual flexible credit allowance for purchasing medical dental and/or vision insurance from a group of authorized plans.
- Flexible Spending Accounts: Pretax benefit towards eligible medical dental and vision care expenses.
- Pension Plan: Participation in the Countys defined pension plan which has reciprocity with CalPERS.
- Holidays: 12 paid days per year which includes a scheduled floating holiday.
- Additional Benefits: Tuition Reimbursement Disability Plans Employee Assistance Program Life Insurance Wellness Program.
TreasurerTax Collectors Office
The TreasurerTax Collector (TTC) of Ventura provides service to the public through two distinct divisions: Treasury and Tax Collection. The Treasury Department is the depository for county agencies school districts and special district funds. All banking functions are handled in Treasury which is in all respects the equivalent of a small business bank processing over $13 billion annually.
The Tax Collectors role is to administer the billing collection and reporting of property tax revenues levied annually throughout county incorporated cities county schools and special districts. The Tax Collection division operates with three units of responsibility: Public Service Accounting and Delinquent Collections.Each units duties are integrated and overlap to accommodate workload.
THE POSITION
Under general supervision the TTC Accounting Assistant II acts as the first public contact and line of service to constituents at the Tax Collectors public facing counter and over the phone responding to inquiries and performing the full range of duties in the maintenance and processing of financial transactions and entry/retrieval of data and/or information into manual or technology systems in a highvolume callcenter. Functional areas of responsibility include but are not limited to cash receipts and disbursements accounts receivable billing refunds accounting and revenue distribution.
The successful candidate has experience working in a highvolume call center or customer service setting resolving challenging and complex customer problems through established policies procedures or laws as well as experience in financial statistical or fiscal record keeping.
There are currently two 2 Regular vacancies available in the TreasurerTax Collectors Office.
Accounting Assistant IIs are represented by the Service Employees International Union (SEIU) and are eligible for overtime compensation.
TENTATIVE SCHEDULE
OPENING DATE:Wednesday February 12 2025
CLOSING DATE:Continuous and may close at any time; therefore the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.
REVIEW OF APPLICATIONS:Applications will be reviewed on a weekly basis beginning the week of February 24 2025.Examples Of Duties
Duties may include but are not limited to the following:
- Acts as the first public contact person for callers and/or visitors which may include processing tax payments answering inquiries on status or payment history or providing payoff demands as requested.
- Performs simple arithmetical computations to verify money collected claims amounts refunds discrepancies etc.
- Compares data on the documents with backup information in order to substantiate claims.
- Receives cash warrants and checks from individuals or revenue sources; applies credit to the proper subsidiary ledger account; balances the cash register and forwards deposits to the proper accounting area for deposit with County Treasurer.
- Ability to negotiate under pressure. Deescalate interactions with disgruntled parties to resolve conflict. Refers unresolved issues to the lead Senior Accounting Assistant.
- Sorts batches and files financial statistical or fiscal data/records.
- Logs and codes data according to prescribed accounting procedures; retrieves documents from the property tax system to credit accounts accordingly.
- Receives reviews and verifies affidavits bills and other related documentation to support claims accuracy of amounts and accounts charged and conformance to rules and procedures.
- Performs posting functions by hand or on the computer by inputting accounting data to appropriate accounts journals or ledgers.
- Performs other related duties as assigned.
Typical Qualifications
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION TRAINING AND EXPERIENCE
Any combination of education and experience which has led to the acquisition of the required knowledge skills and abilities. An example of qualifying education and experience includes:
- Two 2 years of financial statistical or fiscal record keeping; or one 1 year as an Accounting Assistant I with the County of Ventura.
NECESSARY SPECIAL REQUIREMENTS
- One 1 year of experience working in a highvolume call center or customer service setting resolving challenging and complex customer problems through established policies procedures or laws.
Education/Experience Substitution
Three 3 units of collegelevel accounting coursework OR twelve 12 units of collegelevel general coursework may be substituted for up to one 1 year of the required experience.If you are substituting education for experience (up to one year) verification of a degree or transcripts/grade reports from an accredited college or university which reflect passing grades in the required subject areas must be submitted with your application or within three 3 business days of the recruitment closing.
You may submit transcripts using one of the following options:
- Attach the transcripts to your application
- Email the transcripts to
- Mail to Human Resources 800 South Victoria Avenue L#1970 Ventura CA 93009
If transcripts or grade reports are not submitted your application may be screened out and you will not be allowed to continue in the process. Unofficial transcripts are acceptable.
Degree(s) or coursework from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.
If the name on this documentation is different from the name on your application include documents that show the name change.
KNOWLEDGE SKILLS AND ABILITIES
Knowledge of: principles and processes for providing customer services including needs assessment meeting quality standards for services and customer satisfaction; techniques for dealing with challenging/difficult situations with the public in person and/or over the telephone; operations services and activities of a comprehensive fiscal program; fiscal and record keeping principles practices and techniques; the operating financial accounting system; the codes forms procedures rules and regulations applicable to the processing and recording of fiscal transactions; the department/agency account structure and operational requirements; preaudit methods and procedures; electronic data processing equipment uses and limitations.Skill in: the operation of a 10key adding machine or calculator use of computers and related technology including software applications specific to the work performed.
Ability to: listen and understand information and ideas presented by callers and/or visitors communicate information so that callers and/or visitors understand; make arithmetic calculations with speed and accuracy; apply codes and classifications used in account maintenance; use computer printouts and prepare data in the proper format; understand and apply rules and regulations related to fiscal record keeping and accounting functions; understand the relationship among accounting records and documents; recognize discrepancies or problems in accounts and make corrections; research a problem or question to a successful conclusion; communicate effectively both verbally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
Recruitment Process
FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore apply as soon as possible if you are interested. Your application must be received by County of Ventura Human Resources in Ventura California no later than 5:00 p.m. on the closing date.
To apply online please refer to our website at www.ventura/jobs. If you prefer to fill out a paper application form please callfor application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L1970 Ventura CA 93009.
Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire to determine eligibility. A resume may be attached to supplement your responses in the abovereferenced sections; however it may not be submitted in lieu of the application.
NOTE: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here Download PDF reader for additional information.
SUPPLEMENTAL QUESTIONNAIRE qualifying
All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in the removal of the application from further consideration.
APPLICATION EVALUATIONqualifying
All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to the written examination.Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the abovereferenced sections; however it may not be submitted in lieu of the application.
WRITTEN EXAMINATION 100: An unproctored internetbased jobrelated written examination will be conducted to evaluate participating applicants knowledge of accounting principles financial accounting and reporting budgeting for successful performance on the job. Examinees must earn a score of seventy percent 70 or higher to qualify for placement on the eligible list.
ELIGIBLE LIST
Applicants successfully completing the examination process may be placed on an eligible list for a period of one 1 year. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixedterm) Intermittent and Extra Help vacancies.
BACKGROUND INVESTIGATION: A thorough preemployment post offer background investigation which may include inquiry into past employment education credit history criminal background information and driving record is required for this position.
For further information about this recruitment please contact Melissa Rodriguez by email at or by telephone at:.
Employment Type
Full-Time
