Associate Director of Site Selection
Associate Director of Site Selection
Posted on :
11-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-04-2025
Job Description
ASSOCIATE DIRECTOR OF SITE SELECTION
GENERAL SUMMARY
Representing the Sites team this position contributes to weekly and monthly leadership meetings offering valuable insights and updates. Also the Associate Director oversees complex sourcing projects ensuring they align with client needs and objectives as well as providing strategic guidance. The role provides critical support in contract disputes and crisis management including handling issues related to attrition cancellations and hotel or client challenges.
In addition to fostering strong client relationships the Associate Director supports the MSASOW contract renewals for sitesonly clients. The role reviews and tracks daily sourcing activities using CRM platforms like HubSpot. This position creates comprehensive RFPs (Cvent) evaluating historical data and ensuring proper review and approval by planning and account executives (AE). The Associate Director identifies and sources venues based on client feedback and sourcing expertise leading the venue evaluation process in collaboration with the planning and AE teams.
The Associate Director designs detailed and visually engaging venue presentations and site inspection agendas to assist clients in making informed decisions. Contract negotiation skills are crucial in understanding clients budget constraints unique requirements and finalizing agreements with procurement and/or legal contacts. The role guides event reporting including weekly pickup reports and event history spreadsheets and support attrition and cancellation negotiations to ensure favorable terms.
ESSENTIAL FUNCTIONS
- Client Relationship Management: Foster strong client relationships becoming an integral part of their team.
- Contract Renewal: Handle Etherio contract renewals for sitesonly clients.
- CRM Management: Review and track daily sourcing activities in HubSpot or designated CRM platform.
- Project Leadership: Lead complex group projects managing events up torooms on peak night.
- RFP Management: Evaluate event details and historical data to create comprehensive RFPs (Cvent) ensuring they are reviewed and approved by planning and account executives (AE).
- Venue Sourcing: Identify and source cities and venues based on client feedback and recommended options based on indepth sourcing knowledge.
- Venue Evaluation: Lead the venue evaluation process collaborating with planning and AE to narrow options.
- Presentation Creation: Design detailed visually engaging venue presentations and site inspection agendas to support client decisionmaking.
- Contract Negotiations: Drive contract negotiations by understanding clients budget constraints and unique requirements and collaborating with procurement and/or legal contacts.
- Event Reporting: Guide weekly pickup reports (if requested) and maintain event history spreadsheets for tracking and analysis.
- Event Support: Travel to key client events as needed typically for 23 days per event to provide onsite support.
- Industry Partnerships: Cultivate and strengthen relationships between Etherio and CVB/NSO contacts to enhance collaboration and opportunities.
- Mentorship: Mentor and train team members to promote individual and team growth ensuring overall success.
- Additional Duties: Perform other responsibilities as assigned to support team and organizational goals.
MINIMUM AND PREFERRED QUALIFICATIONS
- Bachelors Degree or equivalent experience.
- 10 years sites management (sourcing) experience.
- Strong organizational and time management skills required.
- Strong communication and interpersonal skills required.
- Strong customer service skills.
- Strong CRM knowledge requested.
- Strong knowledge of Microsoft Excel and PowerPoint.
- Strong attention to detail and industry legal knowledge.
- Excellent knowledge of convention cities and venues in the US and international destinations.
- Excellent knowledge of contract negotiations and legal verbiage.
- Excellent knowledge of Cvent and other sourcing platforms.
- Strong knowledge of differences between markets such as association vs. corporate vs. incentive.
- Ability to multitask.
WORKPLACE LOCATION REQUIREMENTS
Atlanta preferred. We operate as a Hybrid work environment working as a combination of remote and inoffice presence as well as the possibility of being onsite at client and/or event locations.
TRAVEL REQUIREMENTS
Ability to travel at least 30.
SCHEDULING REQUIREMENTS
Requires flexibility in scheduling such as the ability to work evenings and weekends to meet client event or company needs.
ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Must be able to remain either in a stationary position most of the time while also being able to stand and/or move for some of the time.
- Need to lift carry push or drag boxes or equipment up to 30 lbs.
- Frequently moves inside the office to access file cabinets office machinery etc.
- Need to adapt and function in various physical settings (for example conference centers indoor and outdoor spaces).
- Occasionally required to position self in a stooping kneeling or crouching manner.
- Frequently required to use hands or fingers handle or feel objects tools machinery and computers.
- Frequently communicates with others and must be able to exchange accurate information in these situations.
- Frequently operates a computer and other electronic equipment.
- The noise level in the office work environment is usually low to moderate while event environments may be moderate to noisy.
ABOUT ETHERIO
At Etherio we have a purpose that drives all we do: We create meaningful partnerships experiences and connections that fuel growth and accelerate success for our clients and those they impact. Every day we deliver creative customerfocused solutions for our corporate and association clients one meeting event or membership experience at a time.
Whether inperson virtual or hybrid were redefining event experiences. Were also advancing the stories of a diverse set of local national and global associations and nonprofits. In everything we do we start with understanding our clients why. Because we know that its not so much what they do but why they do it that compels people to embrace and engage with products organizations and brands. We create value for our customers by delivering solutions that power relationships at scale.
Etherio nurtures and deepens the capabilities of our people. Here we live our Core Values every day. Whether you work in our office or another location were also committed to your learning and growth. Our goal is for you to feel empowered to workout loudwith a diverse team of professionals who are learners and teacherstogetherenhancing each others strengths. Our pace of work supports fast learning and freedom to think big.
Joining our team comes with perks that support you in your personal and professional journey. Benefits include:
- Medical dental vision and more.
- 401(k) with matching.
- Generous paid time off.
- Flexible and hybrid work schedules.
Our approach has scored us many industry awards over our 30year history including 17 consecutive years on theCMI 25 North Americas Top 25 Meeting & Incentive Companies. As leaders in the industry werealwaysexploring new ways to solve challenges for our clients.
Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.
Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race creed national origin religion age color sex marital status sexual orientation gender identity disability citizenship status or protected veteran status or any other characteristic protected by local state or federal laws rules or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact
Required Experience:
Director
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
