Advancement Events Manager Alumni and Donor Relations Coordinator
Advancement Events Manager Alumni and Donor Relations Coordinator
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1 Vacancy
Job Description
Working/Functional Title
Advancement Events Manager
Position Summary
BASIC FUNCTION AND RESPONSIBILITIES
As a key member of the University Advancement (UA) Events Team the Advancement Events Manager is responsible for planning and producing experiential events and related projects to inspire increased engagement with MSU alumni and donors. This role requires a team player who communicates openly collaborates effectively and demonstrates trust in teammates abilities to complete their work. Additionally the candidate should be open to new and innovative ideas coachable and committed to contributing to a healthy team environment.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Event Management:
Works collaboratively to conceptualize engaging live and virtual experiences in alignment with event strategy audience objectives and budget.
Oversees timeline development and milestone completion.
Manages event budgets and expenses ensuring consistent updates throughout preproduction and adherence to billing expectations.
Coordinates with university administrators and faculty internal team members and external vendors by effectively communicating deadlines and tracking progress toward event objectives.
Event Logistics:
Researches potential experiences resources and venues for University Advancement events conducting site visits when necessary.
Manages and directs external contractors and vendors involved in event production negotiating prices terms and conditions of contracts and service agreements.
Participates in the physical setup transport and disassembly of event materials.
Event :
Reviews and finalizes event materials and logistical details.
Prepares comprehensive event agenda outlining related activities and schedules.
Confirms staffing assignments and duties.
Provides onsite support during event programming.
Conducts and analyzes postevent evaluations to assess successes and identify opportunities for continual improvement.
Other:
Collaborates with alumni and donor volunteers on committees engaged in initiatives on behalf of University Advancement.
Maintains and enhances knowledge of computers and systems relevant to the planning and of University Advancement events.
Contributes actively to creating a healthy work culture by fostering teamwork open communication and trust among team members.
SUPERVISION RECEIVED
Direction is received from the Advancement Events director.
SUPERVISION EXERCISED
None
IMPACT ON PROGRAMS SERVICES OPERATIONS
Decisions made in the planning and of University Advancement events can significantly influence the universitys reputation and standing among donors alumni and external communities. Errors in judgment may have adverse effects on the universitys future resources and overall integrity.
WORK ENVIRONMENT
This is a remotefriendly position. When in the office it primarily entails a standard environment with moderate physical exertion including lifting and moving moderately heavy event materials (minimum of 25 pounds) and sustained physical activity during events. Travel may be needed for events and is estimated at 20 for a standard fiscal year.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a fouryear college degree program in business hospitality marketing or a related field; one to three years of related and progressively more responsible or expansive work experience in the planning and production of institutional and/or fundraising events; contractor and vendor contract negotiations and developing event budget reports; experience in a customerservice environment; and experience in database spreadsheet word processing and presentation software; or equivalent combination of education and experience. Possession of a valid drivers license at the time of hire.
Desired Qualifications
DESIRED QUALIFICATIONS
Three to five years of progressively responsible experience in planning and producing both small 550 person) and largescale 500 person) institutional and/or fundraising events including contractor and vendor negotiations budget development and proficiency in database and presentation software.
Demonstrated proficiency in project management and event production.
Strong attention to detail and ability to align events with overall fundraising and engagement goals in accordance with MSUs mission.
Exceptional customer service written and verbal communication skills with a commitment to continuous improvement.
Proven track record of contributing toward the development of innovative solutions through effective collaboration.
Familiarity with CRM (Customer Relationship Management) systems
If you have experience with the responsibilities outlined in this job description or possess transferable skills we encourage you to apply!
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.
Required Application Materials
Resume and cover letter
Special Instructions
HOW TO APPLY
If you have any questions regarding this position please contact Patricia Karam Director of Talent Acquisition at .
#LIPK1
Work Hours
8 am 5 pm with some evenings and weekends
Website
Advancement.msu
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remotefriendly. Remotefriendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends April 1 2025 at 11:55 P.M.
Required Experience:
Manager
Employment Type
Full-Time
