Office Manager
Office Manager
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Job Description
The Office Manager is responsible to support the administrative operations duties to include the maintenance of an adequate system of accounting records a comprehensive set of controls to mitigate risk and the production of periodic financial reports. The ideal candidate will have at least two years experience in a position of similar responsibility.
About Us:
Jenkins Auto Group founded by Don Jenkins in 1998 is an industryleading automotive retailer based in Ocala FL. With over 1300 employees representing 17 automotive brands we offer new and preowned vehicles financing warranties automobile parts accessories service and body repair. Our commitment is to provide customers with an outstanding automotive experience delivered with professionalism integrity and enthusiasm. At Jenkins Auto Group we believe in promoting growth and upholding our forward trajectory through great people high standards and best practices recognizing that our team is integral to our success.
- Medical 4 plans (BCBS)
- Dental
- Vision
- Term Life
- Companypaid Term Life
- STD/LTD
- Accident indemnity rider
- PTO / Sick days (annually)
- 401(k) with an employer match
- Employee Assistant Program
- FMLA / Maternity/Paternity Leave
- Bereavement Leave
Essential Functions:(Essential functions as defined under the Americans with Disabilities Act may include the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Duties and Responsibilities:
The following is a representative list of the duties and responsibilities associated with this position:
- Serve as the point person for office manager duties including maintenance mailing shopping supplies equipment bills and errands
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage relationships with vendors service providers and landlord ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors service providers and office lease
- Manage office G&A budget ensure accurate and timely reporting
- Provide general support to visitors
- Help maintain a documented system of accounting policies and procedures
- Assist in vendor management and outsourcing oversight
- Assist in the management of accounting department operations; help maintain orderly accounting system; and help maintain control over accounting systems and chart of accounts
- Help maintain accounts payable and ensure all available discounts are taken on accounts payable
- Help maintain accounts receivable
- Participate in payroll processing in a timely and accurate fashion
- Complete periodic bank reconciliations on a regular basis
- Make debt payments on a timely basis
- Adhere to all company policies procedures and safety standards
- Perform other duties as assigned
Requirements:
- Proven office management administrative or assistant experience
- Knowledge of office management responsibilities systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problemsolving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting: Remaining in the seated position
- Stand: Remaining on ones feet in an upright position at a workstation without moving about
- Walking: Moving about on foot
- Lifting: Raising or lowering an object from one level to another (includes upward pulling) 10 25 lbs.
- Carrying: Transporting an object usually holding it in the hands or arms or on the shoulder
- Pushing: Exerting force upon an object so that the object moves away from the force (Includes slapping striking kicking and treadle actions)
- Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking)
- Climbing: Ascending or descending ladders stairs scaffolding ramps poles using feet and legs or hands and arms. Body agility is emphasized
- Balancing: Maintaining body equilibrium to prevent falling when walking standing crouching or running on narrow slippery or erratically moving surfaces or maintaining body equilibrium when performing gymnastic feats
- Stooping: Bending body downward and forward by bending spine at the waist requiring full use of the lower extremities and back muscles
- Kneeling: Bending legs at knees to come to rest on knee or knees
- Crouching: Bending body downward and forward by bending legs and spine
- Crawling: Moving about on hands and knees or hands and feet
- Reaching: Extending hand(s) and arm(s) in any direction
- Handling: Seizing holding grasping turning or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand such as to turn a switch or shift automobile gears
- Fingering: Picking pinching or otherwise working primarily with fingers rather than with the whole hand or arm as in handling
- Feeling: Perceiving attributes of objects such as size shape temperature or texture by touching with skin particularly that of fingertips
- Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately loudly or quickly
- Hearing: Perceiving the nature of sounds by ear
- Tasting/Smelling: Distinguishing with a degree of accuracy differences or similarities in intensity or quality of flavors or odors or recognizing particular flavors or odors using tongue or nose
- Near Vision: Clarity of vision at 20 inches or less
- Far Vision: Clarity of vision at 20 feet or more
- Depth Perception: Threedimensional vision. Ability to judge distances and spatial relationships so as to see objects where and as they actually are
- Visual Accommodation: Adjustment of lens of eye to bring an object into sharp focus. This factor is required when doing near point work at varying distances from the eye
- Color Vision: Ability to identify and distinguish colors
- Field of Vision: Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point
Environmental Conditions: Exposure to...
- Weather NonClimate controlled Wet and/or humid conditions
- Moving mechanical parts
- Noise & Vibration
Required Experience:
IC
Employment Type
Full-Time
