Executive Assistant - 12 Month Fixed Term Contract
Executive Assistant - 12 Month Fixed Term Contract
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Job Description
Administrative Responsibilities
- Executive scheduling: Assist in the management of the executives calendars including scheduling meetings setting up conference calls and arranging travel. Establish and maintain a sustainable daily weekly and monthly rhythm and use knowledge and judgement to proactively manage diary clashes
- Budget and Expense Management: Oversee management of the functional budgets process expense reports on behalf of the executives provide Purchase Order and Invoice support to broader team.
- Logistical Coordination: Plan and manage logistics related to executives travel and executive/team meetings and events (onsite and offsite).
- Document Maintenance: Maintain process documentations distribution lists assets library and message archives in accordance with records management requirements.
- Liaison: Communicate with a broad range of Visa professionals on behalf of the department within Europe and expanding to global connectivity across all Visa regions and time zones. Partner and coordinate workload with other administrative team members.
- Assist with developing and updating PowerPoint presentations Excel spreadsheets and other related materials as needed.
- Be the business partner to our Facilities partners assisting with managing the floor plan / desk families and floor management in the Paddington office.
- Manage emails information and other communications answer where possible highlight and prioritise those that need attention.
Qualifications :
Administrative experience in Office Management must have experience in supporting executives in a fastpaced publicfacing executive office.
Strong verbal and written communication skills excellent attention to detail and an ability to communicate effectively with all levels.
Demonstrated professionalism and experience in working with highly confidential information.
Experience in budget and expense management.
Exercise excellent judgment in setting priorities and interacting with internal and external contacts.
Cando attitude and team player mentality must be proactive and solution oriented looking for ways to add value and assist the team.
Exceptional project management capabilities.
Work well under pressure and respond to tight deadlines able to organize and prioritize across competing priorities.
Ability and openness to actively use different internal systems (e.g. Ariba Concur etc. and technology to complete tasks.
Advanced MS Office skills (Teams Word Outlook Excel & PowerPoint).
Additional Information :
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
