Administrative Assistant
Administrative Assistant
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Job Description
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- Completion of the 12th grade including business subjects with emphasis on word and information processing or completion of an appropriate administrative professional certificate program from an accredited business school/college
- Minimum of four 4 years progressively responsible diversified administrative experience in a fastpaced highly political office setting dealing with upper management and demonstrated computer competency
Skills required for success:
- Considerable knowledge of the principles of office management and progressive office procedures and systems
- Knowledge of FOIP legislation and the ability to process FOIP requests
- Ability to work with systems such as SAP POSSE Google and Remedy
- Ability to proofread work as part of quality assurance
- Ability to establish and maintain effective working relationships
- Ability to recognize politically sensitive issues and bring matters to the Branch Managers attention and others
- A focus on excellent customer service and the ability to maintain professionalism in a fastpaced challenging environment
- Exceptional prioritization skills including the ability to make independent decisions regarding managing calendar requests and task management
- Excellent written and oral communication skills. Independent and strong decisionmaking skills
- Ability to deal with confidential information with a high degree of judgment and discretion
- Strong organization skills with exceptional customer service interpersonal and teamwork abilities
- Alignment to our Cultural Commitments and Leadership Competencies
- Embracing a culture of equity diversity reconciliation and inclusion
- Applicants may be tested
Assets:
- Previous supervisory experience including staff performance management and delegation of duties
- Advanced skills in Google applications including Docs Sheets Sites Drive Gmail
Work Environment:
- Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact Learn more about ourbenefits.
Up to 1 permanent fulltime position
Hours of Work: 33.75 hours per week
Salary Range: $31.257 $39.153 (Hourly); $55067.020 $68977.800 (Annually)
Talent Acquisition Consultant: AO/MM
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
Shape the Future of Edmontons LRT: Join Our Team as an Administrative Assistant!
Are you a highly organized and proactive individual with a knack for keeping things running smoothly The LRT Expansion and Renewal Branch is seeking a dedicated Administrative Assistant to play a vital role in supporting our leadership team and ensuring the efficient operation of our dynamic Branch.
In this integral position you will leverage your indepth understanding of our priorities to expertly manage timelines and the Branch Managers schedule. Beyond executive support you will serve as the central point for administrative processes providing guidance to clerical staff and contributing to a positive and productive work environment by also managing office and assetrelated needs for the entire branch.
What will you do:
- Provide comprehensive support to the Branch Managers office including managing the Branch Managers calendar scheduling meetings and preparing agendas
- Collaborate to develop standardize and improve departmental and Branch administrative processes and procedures
- Support the Branchs inquiries process including setting up templates and coordinating with other City staff to respond
- Support the preparation of memos letters correspondence reports presentations and other materials for the Branch Managers office
- Prepare meeting materials background information and agendas; and take prepare and distribute meeting minutes
- Oversee projects and activities associated with corporate administrative initiatives including technology asset management
- Serve as the Branch lead for physical and digital record management processes
- Support coordination of events and activities such as meetings conferences planning sessions and workshops
- Support expense management
- Support coordination of travel and training
- Provide administrative support to the broader leadership team as required
- Perform other administrative duties as assigned
Employment Type
Full Time
