Document Controller
Document Controller
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Job Description
This job description describes the key aspects of a Document Controller role within the practice. It is not an extensive list and may be subject to amendment from time to time at the sole discretion of P&W
The Document Controller will work closely with project teams and ensure the accurate distribution collection record dispatch and storage of incoming and outgoing digital information via the various projects web based electronic document management system.
This position reports to the Senior QA Document Controller.
Overall Responsibilities:
Establish a working Common Data Environment (CDE) for all sizeable London office projects during relevant RIBA
stages. This typically involves using tools like SharePoint and BIM360 Docs derived from templates.
Maintain and develop project CDEs to ensure alignment with agreed protocols.
- Provide support advice and guidance/training to the project delivery team on the use of appropriate tools
- Attending project meetings as requested.
- Produce and update Task/Master Information Delivery Plans / Information registers as project information is
transmitted. - Maintain and update relevant information standards in accordance with the project protocols.
- Provide document control quality assurance for information produced by the project team.
- Ensure meta data is accurate and complete when working in project EDMS.
- Manage multiple projects and organize time accordingly.
- Record receipt of incoming information (drawings reports specifications etc..
- Monitor and collect markedup drawings in timely manner.
- Issue and record return of comments to original issuer.
- Liaise with project teams in relation to information exchange.
- File digital and hard copies (as received and issued).
- Assist with ISO Audits.
- Assist departments with digital files (on an ad hoc basis).
Requirements and skills:
- Minimum 3 years experience performing similar role in AEC industry.
- Experience of using online EDMS systems such as Acconex Asite Viewpoint BIM360 Docs.
- Solid experience of SharePoint BIM360 MS Office suite (specifically Excel) is a must.
- Understanding of processes related to information exchange (ISO19650.
- Strong communication skills when working with internal and external project team.
- Knowledge of Autodesk Constrcuton Cloud services such as Design Collaboration an advantage.
- Knowledge of Autodesk Revit an advantage.
- Ability to prioritize and take initiative.
- Strong organizational skills.
- Assertive enough to make sure that information is correctly received commented upon and returned on time.
Perkins&Will are an equal opportunity employer and supports talent from diverse backgrounds that bring experiences viewpoints and solutions that best serve our clients community and enrich our work environment.
#LIMB2 #LIYK1
Employment Type
Full-Time
