Executive Office Administrator
Executive Office Administrator
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$ 55000 - 65000
1 Vacancy
Job Description
Development InfoStructure LLC.(Devis)is a leading provider of innovative software development management and consulting services specializing in cuttingedge technologies such as DevSecOps AI and Machine Learning. With over 30 years of experience we have established ourselves as a trusted partner for government agencies delivering tailored missioncritical solutions that drive digital transformation and operational excellence. Our clientcentric approach coupled with our deep domain expertise and technical prowess enables us to forge enduring relationships and consistently deliver highimpact adaptive solutions that resonate with the unique needs of the public sector.
Overview
Devis is seeking an executive administrator to join our team in support of the Defense Health Agency Business Operations and Executive Support Services contract. The successful candidate will provide specialized executive administrative support to the Chief Operating Officer (COO) while managing daytoday office operations correspondence and administrative functions within the organization. This role is contingent upon award and is on site in Falls Church VA.
Primary Duties
- Support the COO with executive assistant functions including calendar management and correspondence
- Maintain appointment calendar for Division Chief COO and Business Operations Chief
- Assist with military personnel arrangements and provide support for official travel
- Manage official files in accordance with DHA records management guidance
- Process travel arrangements within 3 days of requirement receipt
- Support SDD AllHands and other official events with logistics notifications and setup
- Draft staff and edit various communications documents including internal and external memoranda
- Coordinate conference room reservations and maintain office automation systems
- Publish phone rosters manage office mail and maintain office supplies
Required Qualifications
- Associates degree in Business Administration or related field
- 35 years experience supporting executives in an Executive Assistant capacity
- Ability to communicate professionally with all levels of management
- Strong customer service organizational and interpersonal skills
- Problemsolving and analytical abilities with attention to detail
- Proficiency in MS Office (Word PowerPoint Excel Outlook) SharePoint
- Proficiency with Defense Travel System and the Joint Travel Regulations
- Experience with DoD administrative procedures and protocols
Preferred Qualifications
- Bachelors degree in Business Administration or related field
- Previous experience supporting military or government executives
- Certification in administrative professional roles (e.g. CAP Certified Administrative Professional)
- Experience with DoD correspondence formats and protocols
- Knowledge of federal records management requirements
- Experience with event planning and coordination for executivelevel functions
- Proficiency in document management systems and collaboration tools
Clearance
- Active Secret Security Clearance
Salary Range
$55000 $65000
Devis is an AA/EOE/M/F/Disabled/VET Employer committed to providing equal employment opportunity without regard to an individuals race color religion age gender sexual orientation veteran status national origin or disability.
Required Experience:
Senior Manager
Employment Type
Full-Time
